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Print and Mail Technician
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Position Number: 3103680
Location: Madison, WI
Position Type: Facilities Management

Print and Mail Technician

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
June 1, 2022

Application Deadline:

Salary Information:
$18.54-$22.70

Department:
Print and Mail Services

Job Description:

Madison College is excited to announce our Print and Mail Technician position. Working within our Print and Mail Services department, you will be be responsible for supporting printing services by operating copiers and other equipment, and assisting in the duplicating area. This position also supports mail services by sorting mail, processing mail jobs, and ensuring the timely and accurate sending and receipt of college mail. The Print & Mail Technician also leads the work of our amazing student employees in print services.

Madison College's dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we are striving to do. Come be part of our great team!

APPLICATION INSTRUCTIONS: A Cover Letter AND Resume are required. This position will be opened until filled, with a first review date of June 8, 2022, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

This is a full-time, hourly position working onsite at our Truax location. Operational hours are Monday - Friday between 8 a.m. - 4:30 p.m. with some flexibility.

Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS). Newly hired staff serve a one-year introductory period.

Responsibilities Include:

1. Provide high-quality customer service to the College community by:

Receiving and distributing mail, packages; and completed print jobs.
Provide service at the counter.
Adjusts priorities and deadlines of other jobs to accommodate rush jobs.
Making deliveries and pickups of mail, small parcels, and packages to selected mail stops throughout the District. Complies with transportation and OSHA regulations regarding the safe handling of hazardous material and heavy objects.
Provides information concerning postal and college regulations via phone and in-person regarding mail-related activities.

2. Complete routine and complex mailing processes, examples include:

Preparing outgoing mail shipments, including USPS permit mailings, UPS, and FedEx shipments to domestic and international recipients.
Entering shipping and information into computerized inventory and database management systems.
Classifying and processing outgoing mail for all college operations for accurate and timely dispatch.
Operating and maintaining college-owned folder/inserting equipment for preparing large and time-sensitive mailings.
Performing routine maintenance on mailing equipment. Arranges for repairs from commercial sources if necessary.
Maintaining mailroom supplies.
Coordinates jobs large and small, simple to complex.
Operation of multiple Digital Printers, software controllers, and various types of finishing equipment. Maintains and troubleshoots all devices. Includes copiers available to self-serve customers.
Consults with Graphics Designer and Bookstore staff on upcoming projects.
Electronic file maintenance of the bookstore resale items.
Manage FileMaker Pro and Argos databases. Perform data entry into systems. Process monthly invoices for finance department.

3. Works closely within and outside the department to ensure a high-quality experience:

Coordinate with mail staff to monitor large, high volume print jobs of college mailings and ensure accurate and timely job completion, including quality control, maintenance, and troubleshooting.
Operate various copiers; perform preventative maintenance tasks necessary to maintain equipment in peak operating condition; diagnose fault codes, perform repair procedures or manage calls for service.
Work with equipment: binding, cutting, drilling, and collating to complete the production process.
Cross-trains with Receiving employees to serve as a backup as needed.
May assist, as requested, Receiving with the delivery of packages.

4. Performs record-keeping, including computerized cost center charge-back, system, delivery log, chart of accounts, and reconciles college account ledger with printing transaction reports.

5. Provide direction, guidance, and monitor the work of student employees.

6. Maintains current knowledge of U.S. Postal and other delivery service regulations.

7. Maintains a commitment to the college mission, vision and values.

8. Other duties as defined by department, college, or officials.

Knowledge, Skills & Abilities:

Skill in communicating effectively and professionally, both orally and in writing.
Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
Ability to communicate effectively in oral expression; ability to give oral and written instructions in a precise and understandable manner.
Ability to deal tactfully with others and establish harmonious working relationships.
Ability to lift and carry heavy objects.
Ability to maintain accurate records.
Experience working accurately with names, numbers, codes, and/or symbols.

Minimum Qualifications:

1 (One) year post-secondary education

*Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.

And

1 (One) year work experience.

Ability to operate a motor vehicle; possess valid driver's license.

If you are experiencing application issues please contact the HR hotline, (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Print-and-Mail-Technician_R0004073

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.