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Administrative & Fiscal Assistant
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Position Number: 1360070
Location: Chestnut Hill, MA
Position Type: Secretary and Administrative Assistants

Administrative & Fiscal Assistant
Boston College

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.

Job Description

The Office of International Programs seeks a highly organized and flexible professional to serve as Administrative & Fiscal Assistant for its busy office. This position performs work to assist the Director and Associate Director in administering services and a set of programs that provide support to faculty, staff and students.

As part of the Division of Undergraduate Academic Affairs, the mission of the Office of International Programs (OIP) is to prepare students for an increasingly interdependent and culturally diverse world. The office's aim is for students to engage in intellectually rigorous and personally transformative experiences that play an integral role in the teaching and learning that take place on campus. On an annual basis, the office sends more than 1,200 students abroad, where they can engage in study, internships, research, and/or service learning; hosts more than 200 international exchange students from partner institutions; organizes activities that promote internationalization of the University; and in coordination with the McGillycuddy-Logue Center for Undergraduate Global Studies, administers the Global Service and Justice Program. For additional information on the OIP, see http://www.bc.edu/content/bc/offices/international/aboutus.html.

Essential Duties:

Coordinates the hiring, payroll process, and orientation for student employees
Coordinates office moves and technology upgrades
Coordinates staff vacation/illness time and coordinates office coverage
Maintains the OIP office calendar
Ensures current partner contact information in OIP database
Administers budget for office expenses, including reconciliation of budget on a monthly basis, processing expense reports and travel advances, and tracking office expenditures
Maintains proper organization of files and documents on OIP server
Works closely with others in daily operations and frequently communicates with high level administrators at Boston College and overseas contacts
Schedules appointments/meetings and drafts correspondences and memos per Director's request
Makes domestic/international travel arrangements and reservations, prepares trip itineraries
Facilitates ongoing OIP projects by coordinating student assistance and steps in as necessary
Coordinates events for staff meetings, student outreach, faculty outreach, OIP internal events, special events, and visitors
Performs other duties as assigned

Requirements

Bachelor's degree preferred
Minimum of 2 years of office/administrative support experience
Strong communication and organization skills
Proficiency with computer systems and office equipment
Attention to details with ability to handle multiple tasks
Excellent customer service skills
Ability to take initiative and work independently, carry out projects from start to end
Proactive approach to all matters
Ability to supervise student employees
Ability to problem solve and exercise good judgment
Budget management experience a plus
International experience a plus
Occasional work on weekends and evenings in connection with OIP events

Closing Statement

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.

To view the full job posting and apply for this position, go to: https://bc.csod.com/ats/careersite/JobDetails.aspx?id=2536&site=1

Boston College is a Jesuit, Catholic university that strives to integrate research excellence with a foundational commitment to formative liberal arts education. We encourage applications from candidates who are committed to fostering a diverse and inclusive academic community. Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university, please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.