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Administrative Assistant VI
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Position Number: 3103166
Location: Worcester, MA
Position Type: Secretary and Administrative Assistants

JOB TITLE
Administrative Assistant VI

LOCATION
Worcester

DEPARTMENT NAME
Chemical Engineering Department

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
Assists the Head of the Chemical Engineering Department and/or senior administrative personnel with the execution of a wide variety of complex and often confidential clerical/administrative duties for Chemical Engineering faculty, students and other related personnel.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.

JOB DESCRIPTION

Responsibilities:

Performs clerical duties for the Department Head (and other Department faculty as appropriate) including scheduling appointments, coordinating meetings, screening telephone calls, sorting departmental mail and delegating to appropriate faculty or staff members.
Working with faculty and staff, prepares purchase orders and invoice requests using WPI's system
Maintains inventories and oversees ordering of office and laboratory supplies as appropriate.
Schedules, attends, records and composes minutes of meetings, when requested.
Provides clerical support to various committees and maintains working relationships with th
Chemical Engineering faculty and other collaborators.
Assists with maintenance and organization of the graduate student application database and provides direct support to the Graduate Committee, including attending all meetings and assisting with recruiting efforts.
Provides support for the Undergraduate Program activities including handing back exams and homework assignments, scheduling rooms for office hours, organizing MQP project presentation day and the senior BBQ and dinner. Arranges and schedules travel, meetings and conferences for department members and guests/visitors of the department.
Performs other duties as assigned.

Requirements:

High school or equivalent plus additional schooling with a minimum of 6 years experience.
Requires a knowledge and proficiency in word-processing, particularly Microsoft Office and modern office procedures.
Requires strong organizational skills and the ability to manage multiple priorities in a busy and sometimes demanding office atmosphere.
Requires strong people skills and the ability to work professionally and efficiently with a variety of different constituents (students, faculty, staff, administrators, alumni and corporate professionals).
Requires strong writing skills, including proofreading abilities for correct grammar, spelling and punctuation.
Requires dependability, confidentiality, independence and initiative.
Requires a positive attitude and good judgement.

WPI requires employees to be fully-vaccinated (including a booster shot) for COVID-19. For additional information on WPI's response to COVID-19, refer to https://www.wpi.edu/we-are-wpi

FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-VI_R0001907

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.