Job Details

AEA Operations Coordinator
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Position Number: 5205027
Location: Syracuse, NY
Position Type: Multicultural Affairs and Affirmative Action

AEA Operations Coordinator

Job #: 040846
Location Syracuse, NY
Pay Range: $20.19 - $22.60 Per Hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This position will manage the administrative functions of the Advancement and External Relations (AEA) Office. Including handling the travel and expense activity for the AEA staff as well as assisting in administrative and organizational tasks related to all AEA events and operations. Significant components also include assisting the Director of Invent@SU with running the program, updating and maintaining the software systems of the AEA department.

Qualifications:

Bachelors degree preferred.
Two (2) plus years of administrative experience desirable.

Job Specific Qualifications:

Experience with Microsoft Office suite and familiarity with other software platforms.
Strong organizational skills with attention to detail.
Ability to work independently.

Responsibilities:

Assist the Director of Invent@SU with managing the program at Syracuse University. This includes assistance in recruiting students and organizing applications for the program, ordering food for students during the six-week program, ensuring that students are paid on time, aiding in logistics for recruiting surrounding guest evaluators and judges, and planning tasks for the final presentation event.
Conduct administrative tasks for ECS AEA events, in-person and virtual, on- and off-campus.
Travel is generally not expected but may be occasionally requested for AEA needs and the staff members availability to travel.
Tasks for in-person events may include creating invitation lists, reserving rooms, printing name badges, distributing gifts to attendees, and following up with attendees after events.
Process travel reimbursements for ECS (AEA) staff.
Update system software to document and track events, communicating with prospects, and requesting email retrievals.
Occasionally assemble packets of information for ECS staff where needed.
Maintain inventory of gifts and giveaways for prospects, alumni, and friends of ECS.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/104414

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.