Job Details

Student Affairs Coordinator

Position Number: 9898179
Location: Salt Lake City, United States
Position Type: Student Affairs and Services

Student Affairs Coordinator

Job Summary

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SFESOM) works closely with medical students to ensure they feel supported and successful during their time at the SFESOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.
The Administrative Program Coordinator provides a variety of administrative support to the SFESOM Student Affairs team. This position supports the Registrar, The Visiting Student Learning Opportunities Program, Financial Aid events, and backing up front desk coverage. In addition, involvement in and completion of recurring projects, and provide additional support during busy seasons, such as Dean's Reception and commencement.

Responsibilities
Role Specific:

* Occasionally acts as first point of contact for the School of Medicine's students, faculty and guests maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.* Assist the Registrar team with maintenance of data and run requested reports and queries, generate internal transcripts, enrollment reports, letters of good standing, class statistics reports, and verifications of education (and other needed requests) for medical students and Alumni verifications for licensure.* Support with Registrar tasks including enrollment on main campus, posting of grades, auditing Course Catalogs, digitizing files for archive and other tasks as assigned.* Supports the course catalog and scheduling process which is published on main campus and in SFESOM Tools.* Coordinates with the other Program Coordinator on all functions related to course registration (including adding/dropping of courses by deadlines), collection of grades and recording of final grades and student performance evaluations, and submit into PeopleSoft, Tools, and any other databases as required.* Maintain, review, and edit student records through the graduation check process for certifying graduation requirements and awarding MD degrees, as well as masters degrees awarded. This includes auditing for duplicate course enrollment, grade verifications, and coordinating with advisor when needed to ensure graduation requirements are met for medical students.* Supports the Registrar in the processing of student applications for the Visiting Student Learning Opportunity (VSLO) program, including working closely with SFESOM departments.* Assist with the launch of the VSLO yearly catalog for incoming medical students by connecting with departments and coordinating application and catalog deadlines.* Supports Registrar by providing assistance with planning and coordinating in-person and virtual workshops for students, staff and faculty.* Cross train in certain aspects of Financial Aid Office support including annual workshops and scholarship application review* Running reports and assisting with holds on student's records.* Assist with policy and procedures implementation and upkeep.* Create, update, and communicate on Student Affairs related Canvas courses and student credentialing processes, and badge access, including financial aid and scholarship assignments, as needed. * Support Student Affairs event committees, and events, such as Dean's Reception.* Cross-train with and provides daily email and administrative support to Student Affairs Managers.* Order supplies and order catering meals for events, as needed.* Register travel trips and issue reimbursements for students and staff, as needed.* Other duties as assigned.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN46449B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday -- Friday, business hours. Option for partial remote work arrangements is available after 6 months. This position is located at 27 S Mario Capecchi Dr. SLC, UT 84113. 1925 E Spence Eccles Dr. Salt Lake City, UT, 84112
Department: 02045 - SOM Student Affairs
Location: Campus
Pay Rate Range: $42000 - $45,000/annually
Close Date: 12/09/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9898179"">https://utah.peopleadmin.com/postings/210810