Job Details

Faculty Affairs Program Manager

Position Number: 9832808
Location: Salt Lake City, United States
Position Type: Other Administrative Positions

Faculty Affairs Program Manager

Job Summary

The Faculty Affairs Program Manager coordinates faculty affairs operations for the Department of Internal Medicine, one of the largest departments within University of Utah Health. Supporting approximately 500 faculty members across 12 divisions, this position manages faculty lifecycle activities, including appointments, reappointments, track changes, onboarding coordination, faculty review processes, and maintenance of official faculty records.
Working collaboratively with other Faculty Affairs team members, this position provides operational support across the full faculty lifecycle and serves as a shared resource for faculty recruitment, appointments, reviews, promotions, and faculty data management.
Serving as a key liaison for faculty, department leadership, Faculty Administration, Human Resources, the University of Utah Medical Group (UUMG), and other institutional partners, the Program Manager ensures compliance with University and School of Medicine policies and procedures, supports faculty processes, maintains accurate records, and provides guidance on faculty affairs matters.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Operations Program Manager, II
Working Title: Faculty Affairs Program Manager

In partnership with the Faculty Affairs team, coordinate faculty administration processes for 12 divisions within the Department of Internal Medicine, sharing responsibility for faculty lifecycle activities and providing cross-coverage across functional faculty areas, including but not limited to:

Coordinate faculty recruitment and appointment activities, track changes, and appointment actions for Volunteer Adjunct, Adjunct, Clinical, Research, Tenure, Visiting, and Lecturer-track faculty. Provide support throughout the faculty hiring process, including recruitment, candidate processing, appointment preparation, and onboarding coordination.
Prepare required documentation, Chair letters, faculty appointment files, and electronic voting materials.
Coordinate emeritus faculty requests in accordance with University and School of Medicine guidelines.
Serve as departmental liaison to Faculty Administration, Human Resources, Mission Based Management and other University partners regarding faculty onboarding, credentialing, and enrollment activities; monitor process status and communicate updates to faculty, divisions, and leadership.
Coordinate and support faculty review, promotion and tenure processes, including Tenure Faculty Review (TFR), and Retention, Promotion, and Tenure (RPT) activities, ensuring compliance with departmental and institutional timelines and requirements.
Manage annual reappointment processes for a large faculty population.
Maintain official faculty records and ensure data accuracy, confidentiality, and compliance with institutional requirements.
Advise faculty, administrators, and leadership on faculty affairs policies, procedures, and timelines.
Prepare reports, queries, and faculty metrics, and data requests; communicate Faculty Affairs updates and policy changes. Analyze faculty workforce data and provide information to department leadership to support planning, compliance, and decision-making.
Coordinate and maintain faculty affairs records, databases, and reporting systems to ensure data integrity and compliance with University and School of Medicine requirements.
Lead or participate in process improvement initiatives, documentation development, cross-training activities, and other duties as assigned. Develop and maintain standard operating procedures to promote consistency, efficiency, and continuity across Faculty Affairs functions.
Collaborate with Faculty Affairs team members to distribute workload, provide operational backup coverage, and ensure continuity of faculty services across recruitment, appointments, reviews, promotions, and record management functions.

Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.This is a Developing-Level position in the General Professional track.Job Code: P23332Grade: P16Expected Pay Range: $40,815 to $84,252.00, DOE

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Operations Program Manager, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

Experience in faculty affairs administration within an academic health center, medical school, or higher education environment.
Knowledge of faculty appointment, review, promotion, tenure, and reappointment processes, preferably within the University of Utah School of Medicine.
Exceptional attention to detail to identify discrepancies, analyze data and follow complex protocols.
Demonstrated ability to interpret, apply, and communicate institutional policies, procedures, and guidelines.
Strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and deadlines.
Experience maintaining data integrity, managing confidential records, and generating reports using enterprise systems and databases.
Demonstrated ability to analyze information and coordinate complex processes involving multiple stakeholders while maintaining accuracy, professionalism, and confidentiality.

Special Instructions

Requisition Number: PRN46186B
Full Time or Part Time? Full Time
Work Schedule Summary: Hybrid schedule with a minimum of 3 days in office
Department: 00224 - Internal Medicine Admin
Location: Campus
Pay Rate Range: 40815.00 to 84252.00 DOE
Close Date: 11/15/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9832808"">https://utah.peopleadmin.com/postings/209278