Job Details

Administrative Assistants

Position Number: 9822251
Location: Salt Lake City, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistants

Job Summary

Administrative Assistants, II

Full-time temporary position for two years, with potential for extension

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
Job Code: S22732
Grade: S14

Department will hire only at level II.

Responsibilities

Proactively manage calendar and correspondence support for the Executive Director. Support meeting operations with materials, agenda, room set-up and documentation (in person and zoom).
Maintain confidentiality of sensitive discussions, emails, and other communications.
Share meeting agendas and minutes with participants.
Provide a physical presence in the administration office to be a point of knowledge for building management services, vendors, caterers, and other visitors.
Create drafts and submit final messaging for social media content, blog articles, newsletters, and physical displays.
Track all library ticket submissions for centralized campus services, send follow-up emails when needed, and ensure completion.
Responsible for ordering, receiving, and setting up catering for internal and external library events.
Participate in statistics collection and qualitative analysis.
Assist with human resources activities as needed (payroll, ePafs, job postings, etc.)
Miscellaneous office support

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences
Typically requires at least 1 year of related experience. This is an Intermediate Level position in the Support track.Library experience and wide knowledge of computer software programs.Excellent written and oral communication skills

Special Instructions

Requisition Number: PRN46178B
Full Time or Part Time? Full Time
Work Schedule Summary: Full-time temporary position for two years, with potential for extensionMonday -- Friday between 8:00 am -- 5:00 pm
Department: 00820 - Eccles Hlth Sci Library Oper
Location: Campus
Pay Rate Range: $18.00-$21.00
Close Date: 10/12/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9822251"">https://utah.peopleadmin.com/postings/209164