Job Details

Electronic Collections Coordinator

Position Number: 7307079
Location: Salt Lake City, UT
Position Type: Libraries

Electronic Collections Coordinator

Job Summary

The Electronic Collections Coordinator (ECC) plays a central role in connecting the library's collections with teaching and learning across the university. Working closely with faculty and instructors, this position helps ensure that streaming media and eBook resources are available, accessible, and aligned with course needs. It's a highly collaborative role that sits at the intersection of public services and collections, combining direct engagement with faculty with behind-the-scenes work that supports the lifecycle of electronic resources.

As a key partner to library liaisons, course materials staff, and the Collection Development team, the ECC contributes to building and shaping collections that reflect evolving curricular priorities. The position brings together relationship-building, problem-solving, and data-informed decision-making to improve access to digital content across disciplines. Whether facilitating streaming media for a class, assessing eBook package usage, or working with colleagues to refine workflows, the ECC helps ensure that the library's eBook and streaming media collections are responsive, sustainable, and easy to use.

This role is part of a collaborative, team-oriented environment and contributes to shared efforts around collection analysis, resource management, and continuous improvement of electronic resource processes.

This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

This position is not eligible for work visa sponsorship.

Responsibilities
The Electronic Collections Coordinator (ECC) has primary responsibility for three areas: streaming media collections for classroom use; purchasing of physical and digital media; and eBook collection management.

Streaming Media Collections:

Communicates with faculty and instructors to facilitate access to streaming media services and the media collections
In coordination with the Electronic Resources Manager, works on licensing, terms, and acquisition of streaming content
Evaluates streaming media databases, platforms and producers for potential acquisitions
Researches availability of streaming and physical media
Manages streaming media resources in library services platform; performs troubleshooting and resolves access issues
Serves as unit contact and support for Marriott Library course reserves and electronic reserves software
Purchases streaming files and works with technical services to digitize the materials and make them available in the digital collection

Purchasing Physical and Digital Media and Record Maintenance

Purchase video, audio, and game titles
Create purchase orders, track budgets and expenditures, pay invoices, and reallocate and reconcile purchase card orders
Import and edit bibliographic records; basic copy cataloging

eBook Collection Management

Support eBook collection decisions by gathering and reporting on usage data for eBook packages
Creates selection lists for evidence-based eBook packages
Manages eBook collections in the library services platform, including managing portfolios and coordinating holdings with the Resource Description Coordinator
Communicates with vendors and publishers to resolve and prevent access issues

This position works with a group of staff in Acquisitions and supports the work of the unit by providing backup to print and eBook material purchasing, copy cataloging, unit projects, creating reports, and participating on task forces and teams as needed. The ECC participates in Collection Development and communicating with librarian liaisons about resources.

Minimum Qualifications
Requires Bachelor's degree in related field and 3-5 years of progressively more responsible experience with coordinating experience in a library, cultural heritage institution, or similar setting, or equivalency (one year of education can be substituted for two years of related work experience). Directly related experience working with the types of technologies, collections, and resources used in the specified area of library service preferred.

Preferences

One year of experience in an academic library.
One year of experience maintaining and managing electronic collections.
Experience working in patron services, communicating with faculty and instructors.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Special Instructions
All applications received by July 15, 2026 will receive full consideration.
This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

Required documents to upload:

Resume
List of 3 Professional References

Optional documents to upload:

Cover Letter

Requisition Number: PRN45469B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday between 8am and 6pmSome evenings and weekends may be required
Department: 00790 - Marriott Library - Operations
Location: Campus
Pay Rate Range: $55,000 to $62,000
Close Date: 8/16/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/204973