Job Details

Rancho Santiago Community College District

Graduation Specialist

Position Number: 7091440
Location: Santa Ana, CA
Position Type: Admissions/Enrollment

Graduation Specialist

Rancho Santiago Community College District

Salary Range: Grade 15: $81,635.29 - $104,199.42

Job Type: Full Time

Job Number: CL26-01383

Location: Santa Ana, CA

Division: Santa Ana School of Continuing Education

Closing: 5/7/2026 5:00 PM Pacific

POSITION DETAILS

About Rancho Santiago Community College District
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The district includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, the Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
RSCCD's student population is a direct reflection of the diverse communities in the surrounding neighborhoods. As a whole, the district has the honor of serving approximately 55,537 students: 51% Hispanic/Latinx, 20% White, 9% Asian & Filipino, and 2% are African American. RSCCD is a proud Hispanic Serving Institution (HSI) and serves predominately historically underrepresented students. There is a commitment to foster student centered values among our employees to provide equitable student learning, academic excellence, and workforce development. By delivering high-quality educational programs and student support services, the district ensures that students have the appropriate resources to achieve their goals.

At RSCCD, our mission is to integrate diversity, equity, inclusion, accessibility, and justice into all aspects of student academics and employee relations. Thus, creating transformational experiences that prepares students and employees to engage in the world with a renewed sense-of-self. Through this commitment, Rancho Santiago Community College District strives to cultivate a learning environment that prioritizes respect, to ensure that RSCCD stakeholders feel valued and supported throughout their academic and professional careers.

About the Position
The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD's mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world.

Candidates will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning throughout the college community.

Class Summary

Under direction - Evaluates incoming transcripts for degree, certification, and certificate completion requirements; performs institutional credit and area evaluation for CSU and UC lower/upper division general education coursework; records and assesses AP, CLEP, IB scores, Military credit and Credit by Exam; prepares and presents all reports related to graduation data, including MIS; applies and advises on all appropriate Title 5 graduation requirements; and performs related degree audit and student records' duties as required.

Representative Duties

Evaluates and reviews incoming academic transcripts of coursework completed at Santa Ana College, Santiago Canyon College or other colleges/universities to determine completion of degree or certificate requirements; research courses from other institutions to determine equivalencies toward graduation or transfer requirements; advises personnel from other institutions on Santa Ana College/Santiago Canyon College course content and transferability; notifies student of eligibility or ineligibility for degree or certificate; creates statistical reports and analysis of degrees and certificates conferred; computes division honors for each graduation period and assists in the compilation of the commencement program; prepare and participate in annual catalog revisions; ensures the functionality of the degree audit system; answers general questions from students and counselors by telephone, email, and personal contact regarding graduation requirements; assists counselors, as requested, in analyzing student records; interprets admissions/records office policies and applies them in a variety of procedural situations; evaluates student records to determine completion of prerequisites for application to different program; Create/s orders diplomas and certificates utilizing customized software or from a third party vendor; performs admissions and registration duties as assigned.

Organizational Relationships

This class reports to the designated manager/administrator.

QUALIFICATIONS

Training and Experience

Any combination of education or training equivalent to a Bachelor's degree and four years experience with college transfer coursework, admissions and records or counseling. Experience in college level transcript evaluation is preferred.

Additional Qualifications
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

Knowledge and Abilities

Knowledge of:
College policies and procedures related to degree completion and transfer to four year colleges/universities; articulation agreements; transfer equivalencies for degree completion; cumulative Grade Point Average calculation; modern student information systems (i.e. Datatel, Banner, PeopleSoft, etc); Microsoft office applications, such as excel, word, publisher, student databases, Powerpoint; Title 5 and Education Code as it pertains to awarding of degrees and certificates.

Ability to:
Analyze, interpret, apply and explain legal mandates, codes, rules, policies, procedures, regulations, and guidelines; Establish and maintain comprehensive and accurate graduation files and records; Evaluate college transcripts with a high degree of critical thinking; Prepare and explain concise and complete reports on graduation data; Perform mathematical calculations with accuracy; Possess a high level of organization; Present to administrators, counselors, parents and students; Research and adapt to changing regulations and procedural requirements; Communicate effectively with the college community and students orally and in writing; Build and maintain cooperative working relationships with administrators, faculty, staff and students.

APPLICATION PROCESS

To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.

A Complete Application Packet Must Include the Following:

RSCCD Online Application
Resume - details all relevant education, training, and other work experience

Application Screening
Job announcements will include screening criteria to be used during screening and interviews. This may include, but is not limited to:

Education experience (breadth and depth)
Work experience (breadth and depth)
Demonstrated ability to work cooperatively with others
Bilingual ability (if needed)
Demonstrated experience and sensitivity to diversity, equity, and inclusion.
Professional growth activities
Specialized skills training
Leadership skills
Written and/or oral communication skills
Presentation
Problem Solving.

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.

Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

Oral communication skills
Presentation
Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Disability Accommodations

Individuals who require reasonable accommodations in the Application or Interviewing Process in accordance with ADA should notify the Recruitment Office in the Human Resources Division at least two days prior to the closing date, by calling (714) 480-7455.

Conditions of Employment
The selected candidate is required to complete the following before employment as part of the onboarding process:

Present original documents for proof of eligibility to work in the United States.
Provide a certificate of Tuberculosis Exam.
Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

EEO STATEMENT

The Rancho Santiago Community College District (RSCCD) is an equal opportunity employer. The policy of the District is to encourage applications from persons who are economically disadvantaged and individuals belonging to significantly underrepresented groups within the District's workforce, including ethnic and racial minorities, women, and persons with disabilities. No person shall be denied employment because of ethnicity or race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or political or organizational affiliation.
RSCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional employment offer is made to you. After making a conditional offer and running a background check, if RSCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/5312636/graduation-specialist

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