Job Details

CMDI Graduate Program Coordinator

Position Number: 6976298
Location: Boulder, CO
Position Type: Admissions/Enrollment

CMDI Graduate Program Coordinator

Requisition Number: 70427
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 22-Mar-2026
Date Posted:

Job Summary

The College of Communication, Media, Design and Information welcomes applications for the Graduate Program Coordinator position! The CMDI Graduate Program Coordinator plays an integral role in the management of all aspects of the graduate student lifecycle in the College and serves as the initial point of contact with relevant campus offices, including the Graduate School, the Bursar's Office, the Registrar's Office, and ISSS (International Student and Scholar Services).
The position will coordinate processes from admissions through graduation, serves as the first point of contact for interested applicants, manages the admission CRM (Slate), and is in charge of delivering applicant files for review to faculty, processing admits, and advising incoming students on their new programs. The position also coordinates several key processes for graduate students, including scholarships, research funds, transfer credits, graduate faculty appointments, comprehensive and final examinations, and graduate student employee appointments in coordination with CMDI HR.
Additionally, the position supports students to prepare for graduation by sending deadline reminders, assisting with preparations for examinations, and serving as the main point of contact for commencement, as well as assisting the Graduate Program Manager with the coordination and execution of graduate student events such as orientation and seminars throughout the year.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The College of Communication, Media, Design and Information (CMDI) is at the forefront of the revolution in communication, digital technology, and design. CMDI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity! Our students and faculty from seven departments think across boundaries, innovate around emerging problems and create culture that transcends convention.

What Your Key Responsibilities Will Be

Graduate Program Coordination

Serve as the primary point of contact for routine graduate program inquiries. Manage all inquiries sent to the graduate email account, including inquiries from potential and current students, faculty and staff administrative inquiries, and so on.
Maintain accurate records of student enrollment, milestones, and funding.
Coordinate routine processes for all graduate students to support completion of critical milestones (comprehensive exam, defense, etc.) and advise students on graduation requirements.
Support and coordinate the identification and appointment of graduate student assistantships.
Ensure compliance with university and Graduate School policies.
Ensure that all students are aware of and follow requirements on class credits, residency, reporting, etc.
Coordinate the graduate faculty approval process for all faculty or instructors teaching graduate students, including maintaining up to date records of current graduate faculty and renewal requirements.
Assist the Graduate Program Manager in the development and maintenance of administrative processes related to graduate education.
Support the Graduate Program Manager in tracking and analyzing student data for reporting purposes.

Student Recruitment Coordination

Oversee logistical aspects of graduate admissions, including application tracking and processing. Manage admissions process through Slate from application to admission and enrollment.
Assist faculty with admissions processes and coordinate applicant communication.
Support recruitment for professional master's programs, including fielding applicant questions about program requirements, supporting the coordination of events, and providing hands on support for applicants through the admission and enrollment process.
Assist in developing outreach and marketing strategies for professional master's programs.
Support the recruitment efforts for both traditional and professional master's programs.

Student Support and Communication

Support event coordination for networking, professional development, and student engagement.
Manage routine graduate student communication channels, including listservs, newsletters, and other platforms.
Update the CMDI website to maintain current and accurate graduate program information.
Serve as a liaison for student funding inquiries and assist in providing information on fellowships, scholarships, and assistantships.
Assist in the coordination of orientation sessions for incoming graduate students.

Graduate Assistantship and Employment Support

Support the preparation and processing of assistantship and fellowship appointments in coordination with CMDI HR.
Ensure that tuition remission is applied correctly for eligible students.
Coordinate with the Graduate School and CMDI HR to ensure compliance with all relevant graduate student employment policies and processes.
Provide guidance to faculty and students on assistantship responsibilities and employment policies.

Other Duties as Assigned

What You Should Know

M - F, hybrid with occasional evenings and weekends.

What We Can Offer

The salary range for this position is $55,100 - $62,125 annually. Onboarding assistance/moving stipend for relocation, is available per department guidelines.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be engaged. Be supportive. Be Boulder.

What We Require

Bachelor's degree from an accredited institution and one year experience supporting students in higher education.
One year job-related experience in academic services or related experience.

Equivalent combination of education and experience may substitute.

What You Will Need

Written, verbal or other demonstrated communication skills.
Proficiency with Microsoft Office applications.
Experience with scheduling and event coordination.
Excellent communication and interpersonal skills.
Demonstrated ability to successfully manage multiple projects simultaneously.
Demonstrated ability to work diplomatically with various constituencies with competing agendas.
Strong organizational skills and attention to detail.
Demonstrated excellent verbal and written communication skills.
Demonstrated commitment to excellent customer/client service.
Working knowledge of Microsoft Office suite of applications, including Outlook, Word, Excel and Powerpoint.
Familiarity with graduate student admissions and recruiting cycles.
Sensitivity to and appreciation of cultural, political and geographical differences with ability to work well with faculty and graduate students from all backgrounds.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by March 22, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/CMDI-Graduate-Program-Coordinator/70427