Job Details

Graduate Program Coordinator

Position Number: 6971775
Location: Boulder, CO
Position Type: Admissions/Enrollment

Graduate Program Coordinator

Requisition Number: 70407
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Part Time
Posting Close Date: 24-Mar-2026
Date Posted:

Job Summary

The Department of Art and Art History at CU Boulder invites applications for the Graduate Program Coordinator position! This role is responsible for oversight, management, and administration of the graduate programs. This includes collaborating with faculty, staff, and students to implement strategies to enhance the opportunities, performance, retention, and graduation rates of the students. The position serves as the clearinghouse for rule, policy, and graduate program changes, and is responsible for informing faculty, staff, and students of these changes as well as developing strategies to implement those changes.
Management of the graduate student application and recruitment process is an essential function of the position, including assuring that applications are complete for review by the admissions committee so that recruitment can be completed promptly. The position advises students of admissions policies and information about the graduate program, followed by planning and organizing graduate student recruitment weekends, extending offers, and tracking and documenting acceptances and rejections. New and continuing students are advised throughout the program, and their progress is tracked. This position serves as the initial contact for inquiries, assisting with problems, and advising for completion of the program. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Department of Art and Art History within the College of Arts & Sciences is committed to the practice, production, and critical and historical study of art within a liberal arts education that encourages experimentation and independence of thought.

What Your Key Responsibilities Will Be

Graduate Program Management and Administration

Maintain daily programmatic responsibilities for the department, coordinating procedures and policies between the Graduate School and the College of Arts and Sciences, as well as with various other campus departments.
Advise graduate students on admission, coursework, degree requirements, University/department policies and regulations, critical due dates, etc. Maintain graduate student records, track progress, and provide reports to the department, the College, and Graduate School as required.
Identifies student eligibility for achievements and awards. Coordinates with faculty to identify potential awards and applicants, notifies students, assists with the provision of information about application processes, and works with faculty to ensure that applications are complete.
Develops and collaborates with the Graduate Director academic year teaching assignments. Drafts semesterly offer letters for Teaching Assistants, Graduate Assistants, and Graduate Program Teaching Instructors, etc. Implements all hiring processes, informs students about processes and procedures, and works closely with Campus HR Payroll Office to ensure a smooth hiring process and resolve questions. Conducts work-study and hourly hiring processes during the academic year and summer. Tracks hours, funding distribution, and timesheet approvals. Tracks work-study awards and funding distributions.
Coordinate on-campus functions such as the new student orientation for incoming graduate students and teaching assistants. Keep students informed of pertinent information for graduate education and career.
Collaborates with Office Manager, Graduate Director, and Chair to handle graduate program budgets, including university fellowship and recruitment funds, department's graduate program operating budget.
Guide students who are nearing graduation with the scheduling of thesis and dissertation defenses, submitting final Graduate School documents, and other requirements for graduation. Assist in organizing and conducting department commencement ceremony where applicable.

Graduate Recruiting

Lead the administration of graduate recruiting with the faculty admissions committee and department support staff throughout the entire process. Advise the faculty admissions committee chair and graduate director of potential or actual problems with graduate application processes and recommend solutions to enhance the recruitment process.
Develop and implement processes to meet the needs of the department's admissions protocols, including systems to assist in analyzing and evaluating relevant data of the applicant pool.
Track electronic application files through the faculty review and admissions process. Determine/implement schedules and itineraries for graduate applicant recruitment visits to campus that are stays in sync with campus regulations and meet departmental budget requirements. Develop and disseminate visit itineraries for recruits with faculty and current graduate students. Submit official admissions documentation in a timely manner and handle all student correspondence regarding application requirements and admission decisions.

Advising

Advises graduate students from the time they apply to the program to the time they graduate to ensure a smooth and positive experience over their tenure in the program, and to relieve the Chair and the Graduate Director of these duties. Monitor student enrollment each semester and provide information for A&S Student Request Analysis.
Counsels students on rules, regulations, policies, programs, and timeframes of the department and the Graduate School. Devises and develops strategies to resolve issues with appropriate actions, including financial aid, housing, records, billing, graduation verification, enrollment verification, ineligible appointments, incorrect or late grades, etc. Petitions the University on behalf of individual students. Processes necessary student documents.
Meets with students and faculty as a group and on an individual basis to provide a clear interpretation of rules, regulations, and policies required by the college, Graduate School, Financial Aid, and International Student and Scholar Services.
Serves as a resource and directs students to ISSS, Counseling Services, etc. Follows up to ensure that students have the correct and current information and know-how to act upon it.
Assessment and Information Management
Generate reports (enrollment statistics, student data tracking, data compilation) as requested for assessment of progress and general student tracking. Knowledge of COGNOS reporting in CU-SIS, as well as updates of the departmental database used for ongoing surveys and University Fellowship applications.

Process Improvement

Position works to expand information about program resources by collecting, interpreting, and reporting data to evaluate admissions, recruiting, diversity planning, and funding processes and awards. Recommends modifications or improvements, based on analysis of operations, demographics, and other research information. This requires the continuous development of new perspectives and skills to improve processes.
The position will work with the Departmental Program Coordinator who oversees the Departmental Website to review the graduate webpages, compare with other departments on campus and across peer institutions, and evaluate for features such as the scope of content, ease of use by domestic and international students, etc. Will require evaluative skills as well as the ability to work closely with department personnel to better define objectives and goals.

What You Should Know

This is a part-time (50%) position requiring 20 hours per week, 3 days per week on campus, and some special events outside of typical working hours. Occasional remote work may be available.

What We Can Offer

The annual salary range for this part-time position is $27,550 - $28,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be resourceful. Be supportive. Be Boulder.

What We Require

A Bachelor's degree from an accredited institution.
1+ years of experience in education program administration.

What You Will Need

Ability to work independently and with responsibility for initiating and completing tasks.
Proficient computer knowledge and skills with Adobe Acrobat and MS Office applications, particularly with
Outlook, Word, Excel, and PowerPoint, Google Suite.
Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators,
and students.
Potential to assume a leadership role.
Demonstrated ability to work independently and assume responsibility for initiating and completing critical
functions in the management of educational programs.
Demonstrated leadership ability.
Demonstrated ability to work effectively in a team and within other collaborative work situations.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time. Please apply by March 24, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Graduate-Program-Coordinator/70407