Job Details

Boston College
  • Position Number: 1728702
  • Location: Chestnut Hill, MA
  • Position Type: aihe_category
Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.

Job Description

The Undergraduate Program Assistant carries out daily administrative tasks for the Undergraduate Program Office, oversees calendar for Associate Dean for Undergraduate Programs and distributes memos and emails to students. The incumbent is the point of first contact for student visitors, phone calls and e-mails to the Undergraduate Program Office. She/he maintains all Undergraduate Student Records—clinical credentials, classes, advisors, study abroad, summer course approvals and prepares clearances for graduation and eligibility for honors.

Scheduling/Administrative: Acts as primary contact person for courses room scheduling,
final exam scheduling, course information on university databases; Supports Assistant Director
with informing students about deadlines and licensing paperwork; Update and maintain
Undergraduate Student Handbook, folder files, mail bins, bulletin boards; Directs questions as
necessary to Associate Dean, Assistant Dean, Student Services and Assistant Director, Academic
Services; Communicate with prospective students (tours, informative meetings); Monitors and
updates students records including immunizations, CPR certification, CORI, etc.

Registration: Oversees and tracks course enrollment and registration processes and
procedures including all reporting requirements.

Special Projects: Works with clinical placement office and the TOR for Synthesis to
organize Synthesis placements; Participates in coordination of Convocation and
Commencement; Assists with undergraduate seminars, events, career fairs; Supports Clinical
Placements Office pertaining to administrative paperwork and other support.

Examinations: responsible for the final examination process including all work with
Academic Support Specialists and help with implementation of ExamSoft. Proctor exams as

Graduation: responsible for all graduation clearance. Completes verification of degrees
for Alumni; Assists students with NCLEX application and RN license application processes

Full-Time Equivalent Hiring Range: $37,950 to $47,450; salary commensurate with relevant experience.

In order to be considered an official candidate to Boston College, please apply online at

Minimum of 2 years of higher education experience required.

Degree in hand can offset experience.

HS diploma required; Bachelor's degree highly preferred.

Must be able to implement new technologies to improve efficiencies. Willing to learn new technologies.
High degree of professionalism and customer-service orientation. Excellent listening skills and management.
Demonstrated ability to work independently and collaboratively in a team environment.
Outstanding oral and written communication skills.
Demonstrated ability to exercise sound judgment in decision making and problem solving.
Ability to earn trust. Integrity to handle sensitive and confidential information.
Can do attitude and positive outlook required.
Commitment to diversity and inclusion required.
Advanced knowledge of Excel, PowerPoint, and other MS Office platforms preferred.

Closing Statement

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at

Boston College offers a broad and competitive range of benefits including depending on your job classification eligibility;

Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, and Dental Insurance
Low-Cost Life Insurance
Eligibility for both 401K and University Funded 403B Retirement Plans
Paid Holidays Annually
Generous Sick, and Vacation Pay
Additional benefits can be found on

Boston College's Notice of Nondiscrimination can be viewed at

Apply Here


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