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Staff Assistant Dean of Students
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Position Number: 1368685
Location: Brockton, MA
Position Type: Academic Advising

Staff Assistant Dean of Students
Massasoit Community College

Category: Support Staff
Locations: Brockton, MA
Posted: Jan 11, 2019
Closes: Jan 25, 2019 - 11:59 PM EST
Type: Full-time

About Massasoit Community College:
We at Massasoit Community College pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn. We are dedicated to creating a challenging and supportive environment where the members of our community can attain their educational and personal goals. We encourage all to take responsibility for their learning, to discover their potential, and to achieve their ambitions. Massasoit Community College is solidly committed to diversity, equal opportunity, and affirmative action in the development of its policies, programs, procedures, and practices. Our mission, vision, and values emanate from the principles of diversity and opportunity for all.

In accordance with the American College and University President's Climate Commitment, it is our goal as educational leaders to demonstrate a strong commitment to sustainable practices through highly visible efforts. All staff must demonstrate a commitment to energy conservation and environmental stewardship and promote those values to co-workers and the wider campus community.

Job Description:
Student Affairs plays a primary role in creating and promoting a student centered environment. Through high-level collaborations, the Staff Assistant will support the Senior Student Affairs Officer/Dean of Students in meeting strategic planning goals related to student engagement and success. The incumbent will emphasize advocacy for current and potential students through problem-solving, supportive interventions, accessing of internal and external resources, and addressing roadblocks to success.

Duties and Responsibilities:
Assist the Dean in carrying out the Division operation responsibilities. Assist with special projects.
Work independently and exercise discretion in dealing with information of confidential and sensitive nature.
Coordinate responses to queries to the Dean of Students general email account and calls of concern that come into the office; Act as a gatekeeper and ambassador for the Dean of Students.
Assist in the oversight of student financial and academic deficiency appeals by organizing the preparation, review, and evaluation of incoming appeals; directly assisting students with appeals involving complicated social and academic circumstances; collaborating with appeal committee members, academic affairs personnel, including academic deans, faculty members, and enrollment staff; developing and reviewing appeal policy and procedures; and maintaining student appeal records in accordance with record retention guidelines. Staff Assistant will provide high level of advocacy for all students requesting assistance.
Monitor/report budget expenditures. Work includes but not limited to tracking budgets administered by the Dean of Students, processing invoices for payment, overseeing purchase orders and office supply management.
Serve as division budget coordinator by meeting regularly with budget and financial officers, analyzing overall division and departmental budget reports, and making recommendations to the Dean of Students.
Communicate with external groups, individuals, and vendors on behalf of the Dean of Students by coordinating meetings, webinars, phone calls and overseeing execution of contracts, service agreements, and other purchasing documents.
Assist in the coordination of the College's Commencement ceremony and the coordination of the Graduation Booth and Onward campaign for graduates.
Perform code of conduct background checks of student disciplinary action (FBI, Colleges, Businesses).
Send out notification of students absence to faculty.
Recruit, hire and supervise student staff.
Assist in new student orientations, welcome month, and peak advising and registrations periods.
Manage administrative tasks related to division personnel matters, including but not limited to, leave requests, requests for personnel, organizational charts, and tenure. Staff Assistant initiates personnel actions on behalf of the Dean of Students and other division administrators in Interview Exchange.
Assist the Dean of Students with planning and implementation of division-wide and professional development events.
Perform other related duties as assigned.

Requirements:
Associate Degree required, Bachelors preferred.
Minimum of 3 years working in a community college or college setting.
Must be a self-directed, self-motivated individual, committed to supporting senior leadership in a collaborative environment in which student advocacy is priority.
Sound decision-making and judgment, strong critical thinking, extreme attention to detail, and excellent written and verbal communication skills are required.
Position necessitates high level of discretion with respect to both student and personnel matters, with strict adherence to internal confidentiality policies and FERPA regulations.
Individual must be an accomplished leader able to supervise student staff, advocate for students, coordinate division resources, and support the in the completion of primary objectives.
Possess computer literacy, including Microsoft Word, Excel, PowerPoint, Publisher.
Knowledge of SCT Banner and Maxient is preferred.

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information:
Hours: 37.5 hours per week, Monday - Friday 8:30 am to 5:00 pm
Salary: $46,372.00 - $57,956.00
Deadline to Apply: January 25, 2019

Application Instructions:
Please apply online with a cover letter and resume.

Please Note: Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third person party or vendor and in person. Failure to comply may result in application withdrawal.

Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the Chief Diversity Officer,Yolanda Dennis, Office of Diversity and Inclusion, 508-588-9100, x1309, Brockton Campus, Administration Building, Room 219,ydennis@massasoit.mass.edu, or the Director of Human Resources & Deputy Title IX Coordinator, Donna R. Boissel, 508-588-9100, x1505, Brockton Campus, Administration Building, Room 233,dboissel@massasoit.mass.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.The Policy on Affirmative Action, Equal Opportunity & Diversity can found atwww.massasoit.edu/EEO.

Women, Minorities, People with Disabilities and Veterans are encouraged to apply.