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Senior Clerk
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Position Number: 5150730
Location: Pasadena, CA
Position Type: Computer and Information Technology

Senior Clerk

Pasadena City College

Salary: $55,410.12 - $61,089.96 AnnuallyCFT-39

Job Type: Full-Time

Job Number: 05348

Location: Pasadena, CA

Department: Economic Workforce Development

Closing: 4/16/2024 11:59 PM Pacific

This is a grant-funded position.

Under general direction, this role involves developing reports, templates, and documents while maintaining virtual platforms. Responsibilities include assembling data, managing files and records, drafting and sending communications to stakeholders, and supporting the scheduling and planning of meetings and events. The position also entails reviewing forms and documents for accuracy, planning work schedules, and potentially leading assistants. Additionally, the job may involve data entry and performing other duties as assigned by a supervisor.

EXAMPLES OF DUTIES:

Conducts transactions with students, school personnel, and the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities.
Assembles data and sets up and maintains files and records which require discretion in assigning items to proper place or in revising.
Checks and reviews a variety of forms and documents for completeness, accuracy and conformance with established regulations and procedures.
Plans and schedules work and develops methods for expediting work at peak periods.
Interprets, applies and gives out information on policies and procedures which affect the permanent status of a student or an employee.
May train and supervise student assistants or other workers or may help them to follow policies and procedures.
May enter or retrieve data from computer.
At the request of a supervisor, performs a variety of unscheduled duties normally and traditionally performed by a Senior Clerk.

MINIMUM QUALIFIATIONS:

Any combination equivalent to graduation from high school and three years of increasingly responsible general clerical work involving work with the public or students.

KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
KNOWLEDGE OF:

Office practices, supplies and equipment
English grammar, spelling and usage.

ABILITY TO:

Plan and organize a variety of work with varying deadlines
Learn, interpret and apply laws, rules, policies and procedures
Revise or develop complex and involved clerical work involving independent judgment, speed and accuracy
Keep information and materials confidential
Type at required level
Work with data entry terminals
Use a word processor proficiently
Work in a multicultural environment
Establish and maintain effective working relationships with other.

SKILLS TO:

Computer keyboard skills 50 net words per minute
Develop spreadsheets using Microsoft Excel

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4440031/senior-clerk

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