Job Details

California State University, Monterey Bay
  • Position Number: 1698218
  • Location: Seaside, CA
  • Position Type: Admissions/Enrollment

Outreach, Recruitment and Admissions Coordinator

Classification: Student Services Professional II
Department Name: Social Work
Job Number: MB2019-PA2589
Status: Open Until Filled
Priority Screening Date: 11/19/2019
Recruitment Status: Apply today! Application Screening Begins November 20, 2019.

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.

As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.


Under general supervision of the Dean College of Health Sciences and Human Services and the daily work direction of the Department Chair, the Outreach, Recruitment, and Admissions Coordinator performs moderately complex professional student services work in support of the department's educational programs. The incumbent will be responsible for the full range of student recruitment and community outreach tasks and will coordinate the social work and graduate admissions process.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Advises potential applicants regarding the application process for all of the department's educational programs, the completeness and strength of application materials, requirements for degree completion in face-to-face information sessions and face-to-face meetings or telephone meetings. Provides support and assistance to prospective and incoming students. Manages effective and fast recruitment processes both internally and externally.
  • Reviews social work and graduate application files to determine initial program admissions eligibility. Prepares and monitors completeness of application files. Collaborates with program faculty, University Admissions, and community partners to review admissions policy and evaluate student applications. Updates applicants on the status of their applications. Monitors status of conditional admit students and revising status as provisions are met. Creates e-folders for faculty to review the admissions materials in Google Drive.
  • In coordination with the Chair and program faculty, monitors and tracks student information, and program progress from application to their graduation and degree conferral while maintaining confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act.
  • Develops and prepares departmental and program marketing materials; such as presentations, brochures, flyers, etc. Accurately maintains: detailed databases and program website, and informational sheets that include resources to meet all necessary admission criteria. Collaborates with University Communications and other departments in the creation of publicity materials and marketing plans.
  • Develops recruitment and outreach plans in collaboration with the department chair and program faculty. Maintains a prospect list and prepares monthly reports reflecting recruitment efforts including vital statistical information required by the Department Chair. Evaluates prospective student needs and authorizes services; utilizes territory reports to follow up with prospective students within the tri-county area, as well as statewide.
  • Coordinates and facilitates outreach activities that will showcase the department's academic programs and encourage a diverse, broad base of interested individuals to pursue professional education as well as update alumni as to college and department activities (e.g. newsletter, etc.). Develops and facilitates informational sessions (including financial aid information) in local communities, professional conferences, and public or nonprofit agencies. Participates in staff career fairs providing career educational information to attendees and county employees.
  • Represents the department at statewide conferences for recruitment purposes, promotes the department's programs in the 4-year colleges and community colleges within a 120-mile radius with an emphasis on the local tri-county area.

Other Functions:

  • Establishes and maintains an atmosphere of excellent internal and external customer service within the program, campus community, and the local community and on the national level.
  • Collaborates with other departmental staff as needed.
  • Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Working knowledge of: the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.

Ability to: interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the experience requirements below.

Minimum Qualifications:
Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A masters degree in a job related field may be substituted for one year of the professional experience.

Specialized Skills:

Preferred Qualifications:
Prior academic advising or student services experience in higher education; demonstrated success in developing recruitment and outreach plans and achieving desired results. Experience working with a diverse and multicultural population (esp. Spanish). Strong time management, presentation, facilitation, communication and interpersonal skills. Technical fluency with Microsoft Office Suite especially Excel; G Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/ Common Management System or equivalent information systems; intranet drives; and internet browsers.

Special Conditions of Employment:

  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
  • This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
  • This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
  • Requires occasional evenings and/or weekend work, as needed.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

Compensation and Benefits:

  • Type of Appointment: Probationary, Part-Time (20-hours per week)
  • Collective Bargaining Unit: R04 Academic Support Unit
  • Anticipated Hiring Salary: Low- $2,000s
  • CSU Salary Range
  • FLSA Status: Exempt

How to Apply:
To apply, visit

For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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