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Bunker Hill Community College
  • Position Number: 5180519
  • Location: Boston, MA
  • Position Type: Secretary and Administrative Assistants
Location: Boston, MA Category: Classified Staff Posted On: Fri Apr 12 2024 Job Description:

Bunker Hill Community College seeks a full-time Administrative Assistant II (Library Office Manager) to work as part of the Library and Learning Commons (LLC) team, comprised of the Library and Tutoring and Academic Support Center (TASC), serving students, faculty, staff, and community users. The Administrative Assistant II (Library Office Manager) oversees the library's administrative tasks, including budget processing, record collection, and coordination with Facilities and IT departments. Additionally, the Administrative Assistant II provides library services to students, faculty, staff, and community members. These functions may include circulation, assisting with curation and collection development; basic reference. Incumbents are expected to have excellent oral and written communication skills along with strong organizational and information technology literacy skills. This position will report to the Dean of the Library, Learning Commons, and Tutoring and Academic Support Center.

Essential Job Functions:

  • Manage daily departmental and office operations for the library.
  • Provide support to the Dean with budget management and processing budget requests.
  • Oversee coordination with the Facilities department for solution of any issues regarding the library space.
  • Oversee coordination with the IT department for solution of any issues regarding library technology, including student printing and copying.
  • Manage the library's records within the department's shared drive.
  • Utilize a variety of technological software for general library and office operations.
  • Perform related administrative duties, assignments, or special projects as required.
  • Perform basic assistance in the use of the library's online catalog and library equipment.
  • Process requests for equipment and scheduling its use by patrons as needed.
  • Perform general assistance on the library's digital presence, which may include email, instant chat, and social media.
  • Perform other duties as required/assigned to support the library.

Job Requirements:
  • Three years of full-time or equivalent part-time experience in office management. (An Associate's or higher degree with a major in business may be substituted for a maximum of two years of the required experience.)
  • Demonstrated ability to work and communicate effectively and inclusively with a diverse population of faculty, staff, and students in physical and virtual environments.
  • Excellent interpersonal skills; verbal and written communication skills.
  • Demonstrated organizational and time management skills.

Preferred Qualifications:

  • Associate's degree.
  • Previous experience working in a library.
  • Experience with budget management.

Additional Information:

Salary: $2,200.91/bi-weekly

Closing Date: April 25, 2024


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