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Administrative Assistant
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Position Number: 4217981
Location: Elon, NC
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Requisition Number: 20122590
Type of Employment: Full-Time Regular
Number of Months:
Months Employed:
Number of Hours per Day/Week: 40
Daily Hours:

Summary Position
The Administrative Assistant for University Advancement supports the daily operations of the Associate Vice President (AVP) and Annual Giving/Advancement Communications departments. This is a dynamic role that assists with a variety of communications (including presidential letters), supervises student staff and provides overall support to the AVP as well as several departments reporting to the AVP. The Administrative Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities; demonstrate good judgment and attention to detail; show strong written, verbal and interpersonal communication skills; and possess the ability to work independently and as part of a team. The position also works closely with other departments within University Advancement and across campus. In addition, this position will support some strategic initiatives for the university including the support and growth of Regional Centers, special partnerships, and professional and continuing studies efforts.

Benefits of Working at Elon University

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for employees.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Education Requirements
Bachelors degree from four-year college or university.

Degree/Major:
Length of Experience:
Supervisory Experience: No

Supervisory Experience Detail
Position will supervise student workers.

Special Skills or Experience
Extensive experience with PCs, preferably IBM. Knowledge of and experience using Microsoft Office software, specifically Word, Excel, and PowerPoint. Experience with Datatel and/or Raisers Edge software is very desirable.

Special Instructions to Applicants
Please submit a cover letter, resume and names for three references along with your application.

Posting Date: 05/23/2023
Closing Date:
Open Until Filled: Yes

General Purpose of Position
The Administrative Assistant for University Advancement supports the daily operations of the Associate Vice President (AVP) and Annual Giving/Advancement Communications departments. This is a dynamic role that assists with a variety of communications (including presidential letters), supervises student staff and provides overall support to the AVP as well as several departments reporting to the AVP. The Administrative Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities; demonstrate good judgment and attention to detail; show strong written, verbal and interpersonal communication skills; and possess the ability to work independently and as part of a team. The position also works closely with other departments within University Advancement and across campus. In addition, this position will support some strategic initiatives for the university including the support and growth of Regional Centers, special partnerships, and professional and continuing studies efforts.

Essential Duties and Responsibilities
Assist the Associate Vice President in conducting the day-to-day operations and projects of university advancement, including preparations for meetings, scheduling and organizing activities and supporting multiple initiatives within the division.
Proactively maintain calendars for professional staff members and schedule appointments as needed.
Maintain a professional and welcoming office environment. This includes welcoming visitors, answering calls and directing specific requests to the appropriate office or staff with an attention to customer service.
Carefully prepare, review and edit various types of communications.
Prepare materials in advance of key meetings, events and programs through briefing notebooks and prep materials.
Schedule complex meetings with multiple constituents.
Coordinate Directors meeting agendas and disseminate information to the greater team.
Utilize Raisers Edge system to enter contact reports and pull data on key prospects.
Assist in the coordination of mass mailings with key partners on and off campus. (University Communications, mail houses, printers, etc.)
Manage the compiling and reviewing of constituency lists.
Supervise student staff members.
Assist in the management of departmental budgets; monitor and reconcile expenses.
Prepare and process purchase, work, print, and catering orders.
Manage procurement card expenses and reallocations.
Assist with remote event and travel planning.
Maintain several relationships with on-campus partners and offices.
Support and assist in on-campus event planning and management.
Ability to work with sensitive and confidential information.
Identify and participate in staff development opportunities.
Occasional weekend and evening duties may be required.
Other duties as assigned.

Education and Experience
Bachelors degree from four-year college or university required.

Does this position require driving for the university? Yes

Additional Information

To apply, visit https://elon.peopleadmin.com/postings/9504

Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.

Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elons experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elons more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.