Job Details

Lamar University
  • Position Number: 1391916
  • Location: Beaumont, TX
  • Position Type: Secretary and Administrative Assistants

Administrative Associate Sr. 499335

Position Type: Staff

Position Number: 499335

Department: Small Business Development Center

Job Summary/Basic Function:
The Small Business Development Center provides individual business consulting services to SBDC clients who are involved in, or want to start, small businesses in Southeast Texas.

The Administrative Associate Senior will assist the Director in all phases of office management for the SBDC as well as assist in the client in-take process and consulting. This position will plan, organize and perform a wide variety of activities to help promote and market the SBDC.

  • Oversee office procedures; revise and establish procedures to enhance the efficient workings of SBDC business.
  • Maintain liaison between SBDC and Houston SBDC Lead Center regarding reporting, office procedures, etc.
  • Maintain SBDC website - update monthly with news and training schedule.
  • Maintain and update all social media platforms.
  • Prepares monthly reports on counseling, training, program income and activities for the Houston SBDC. Design and compose SBDC monthly newsletter.
  • Maintain accurate, consistent and complete client records on consulting sessions using a client management system. Develop systems for tracking and reporting on statistical information.
  • Keep accurate records of time, expenses, and mileage. Process F3.2 and other forms for hiring staff and making payroll adjustments. Help to maintain and reconcile SBDC financial records/reports.
  • Work with SBDC Program Director to develop seminars, workshops, and special projects. Develop handouts and visual aids for seminars and coordinate the promotion of seminars and programs with media. Serve as SBDC host for seminars and programs as needed.
  • Act as a ready source of business related information.
  • Attend public events such as trade shows and business expositions to distribute literature, answer questions and solicit new clients.
  • Participate on committees advocating small business interests in Southeast Texas, serve as an advocate to improve the economic climate for small businesses.
  • Attend all scheduled SBDC staff meetings and special designated UH-SBDC Lead Center training sessions.
  • Keep informed on business trends and news; maintains up-to-date knowledge of current developments in government regulatory agencies and financial institutions.
  • Attend workshops, seminars and training classes to enhance skills and improve delivery of services.

    Minimum Qualifications:

    EDUCATION/LICENSE and EXPERIENCE: Bachelors degree and/or five to eight years administrative experience. Related experience in ownership, operating or managing a business would be helpful.

    Ability to handle a variety of responsibilities and have extensive experience in program development and planning, office administration and management.
    Strong computer skills for word processing, photo-composition, spreadsheet, graphics, and data management.
    Strong organizational skills, excellent verbal and written communication skills.
    Significant knowledge of business management and broad-based business experience including accounting, planning, budgeting and forecasting, marketing, finance, human resources management, and business planning.
    Ability to assess a companys strengths and weaknesses and make recommendations for improvement strategies.
    Ability to process complex information for decision making and problem solving.
    Excellent interpersonal skills, ability to handle internal and public relations courteously and tactfully.
    Ability to collaborate with other consultants and personnel within the SBDC network.
    Ability to follow university policy and procedures.

    Preferred Qualifications:
    Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

    Security Sensitive Statement:
    This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

    Salary: $25,008

    Work Hours:

    Posting Date: 02/08/2019

    Close Date:

    Open Until Filled: Yes

    Special Instructions:

    To apply, visit

    Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.

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