Job Details

Space and Facility Information Manager

Position Number: 7313052
Location: Kennesaw, GA
Position Type: Facilities Management

Space and Facility Information Manager

Job ID: 300296
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Maintains comprehensive oversight of the university's facility and space records by managing both physical and digital archives, ensuring the accuracy and integrity of the enterprise space database, and coordinating data flows across all linked systems. Oversees the collection, verification, organization, and long-term stewardship of space information, ensuring records remain current, compliant, and accessible to campus stakeholders. Leads efforts to standardize data practices, resolve discrepancies, and support reporting needs for planning, compliance, budgeting, and strategic decision-making.

Responsibilities

KEY RESPONSIBILITIES:
1. Maintains and updates Banner or similar space management system space and building data tables
2. Maintains CAD floor plans, enters and updates space data in the university space database, requiring frequent site visits and field verification of conditions, and data collection from construction project management following project completion
3. Updates include architectural layouts, room polylines, calculated square footage, Facilities Inventory and Classification Manual (FICM) use code, occupant, and departmental allocation
4. Facilitates the process for employee location updates in the university space database
5. Responsible for updating classroom names, capacities, and active status in Banner or similar space management system
6. Maintains this information in partnership with the Registrar, Event and Venue Management, and space strategy team
7. Reports on space data to the University System Office per established schedule in the Facility Inventory Data Collection, and annually in the square footage report by providing data on planned increases in square footage and Resident Instruction square footage
8. Collects as-built drawings from construction project team following project completion and stores files in the university digital drawing archive
9. Manages access to digital archive for campus partners
10. Maintains the university's physical and digital drawing archives for reference by campus partners, including door access, University Information Technology Services, Maintenance and Operations, Environmental Health and Safety and other stakeholders
11. Serves as the main point of contact for updates to or implementation of the system of record for space data
12. Reviews and approves integrations with other campus databases requiring access to space and facilities data
13. Maintains building and land entries in the BLLIP or similar database
14. Reviews and records room use changes
15. Provides input on building numbering or renumbering in partnership with environmental graphics team
16. Updates campus base map linework for reporting purposes, such as Clery Act reports, and to provide base data updates to online campus maps
17. Responds to requests for space data for reporting purposes, such as the National Science Foundation research space survey, Facilities and Administrative rate study, SACS accreditation, or ad hoc queries and reporting for campus requests

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in architecture or architectural technology, interior design, engineering, construction management, construction technology, facilities management, or related field or an equivalent combination of relevant education and/or experience.

Other Required Qualifications
Current, valid, and unrestricted driver's license

Required Experience
Two (2) years of related experience in design or construction, facilities management, archive management or space management.

Preferred Qualifications

Additional Preferred Qualifications
Proficient in AutoCAD

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Experience in planning, design, construction, space management, or facilities management at an institute of higher education

Proposed Salary

The budgeted salary range is $59,460 to $72,600. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Able to interpret architectural construction drawings
Able to conduct site walks, take measurements, and capture space data notes during regular space verifications
Strong organizational skills and follow-through
Especially detail oriented
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Familiarity with FICM (Facilities Inventory and Classification Manual) use codes and proper application
Knowledge of space management software and/or computer aided facility management
Understanding of relational databases

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Expert user of computer-aided drafting software
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, AutoCAD, graphic software, such as Adobe Creative Suite and Bluebeam)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time

Background Check

Standard Enhanced
Education
MVR
9 Panel Lab Drug Test

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investi gation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=300296&PostingSeq=1