Job Details

Administrative Assistant II

Position Number: 7087173
Location: Monterey, CA
Position Type: Secretary and Administrative Assistants

Monterey Peninsula College

Administrative Assistant II

Salary: $21.90 - $24.19 Hourly
Job Type: Classified
Job Number: 2025-00065
Closing: 5/21/2026 11:59 PM Pacific
Location: Monterey, CA
Division: Library

Description

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in Governing Board Goals, Mission, Vision, Values, and Institutional Goals (Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences-emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

*** Priority Screening Deadline May 21, 2026 ***
Monterey Peninsula College is seeking an outstanding and diverse pool of candidates interested in working in a dynamic and collaborative environment, changing to meet the needs of students, the community, and the state. The Administrative Assistant II will assist with the operations of the site and provide support to the director of tutoring and academic services.
Under general supervision, plan, coordinate and participate in a variety of complex and varied office support activities related to the responsibilities of the tutoring centers; receive limited supervision within a broad framework of standard District policies and procedures; perform varied office/administrative support duties; exercise good judgment in the application and follow through of departmental decisions; provide information on college policies, procedures, standards and requirements; and establish and maintain good public relations with staff, students and the community at large.

Example of Duties

Essential Functions:
- Assist with complex office tasks and administrative detail work for assigned area/supervisor.
- Process administrative details not requiring the immediate attention of the supervisor, which may include, but is not limited to: organizing/maintaining calendars and opening and routing mail.
- Greet and assist visitors and telephone callers, respond to questions, provide information as required, refer to appropriate sources.
- Serve as a source of information regarding the policies and procedures of assigned programs; provide information where judgment, knowledge and interpretation are necessary; refer inquiries to appropriate sources.
- Maintain a thorough working knowledge of the assigned department.
- Provide information regarding the department's policies and procedures for instructors, classified and management staff, students, and the community.
- Analyze situations carefully and correctly and adopt an effective course of action, use diplomacy, tact, friendliness and poise.
- Compose, prepare, and electronically route/distribute a variety of both paper and electronic documents, including email, contracts, letters, online forms, statistical reports, resolutions, manuals, final reports and purchase requisitions.
- Prepare flyers, brochures and other materials for projects.
- Build and maintain budgets/special accounts and generate reports, as needed.
- Coordinate and monitor special projects, assignments, and activities, which may include but are not limited to: weekly staff meetings, training, workshops, and class visits.
- Check reports, records, and other materials for accuracy, completeness and conformity with established standards.
- Coordinate preparation of in-service training, workshops, training seminars, and other meetings, as needed.
- Create/maintain files, spreadsheets, and databases related to departmental tasks, which may include but are not limited to tracking timesheets/absence reports, student matters/activities.
-Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio economic, disability, sexual orientation and gender diversity of students and staff attending or working on a community college campus.

Other Functions:
- Maintain inventories and requisition supplies.
- Serve on college committees as assigned
- Perform other related duties as assigned.

Qualifications

Education and Experience
Any combination of education, experience and training which would indicate possession of the required knowledge, skills and abilities listed herein. For example: completion of approximately two years of college level course work, and two years of increasingly responsible office experience providing advanced knowledge and skills in current office procedures and techniques.

Knowledge
General functions of a complex organization (e.g. an educational institution), current office methods and practices including filing systems, business telephone skills, letter and report writing, a variety of computer software programs including word processing and spreadsheet applications, mathematical computations, office management techniques and procedures, and public and human relations skills.

Abilities
Understand and independently carry out oral and written instructions, accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job, learn and successfully use new software programs as required to fulfill the requirements of the job, apply office policies, procedures, rules and regulations, use good judgment in recognizing the scope of authority as delegated, analyze situations and make decisions on procedural matters without immediate supervision, maintain confidentiality of the office, communicate effectively in both oral and written form, use appropriate and correct English spelling, grammar, and punctuation, perform mathematical calculations with speed and accuracy, operate efficiently a variety of office equipment, establish and maintain effective work relationships with those contacted in the performance of required duties.

Physical Effort/Work Environment:
Light to moderate physical effort, occasional standing or walking, periodic handling of lightweight parcels up to 15 pounds. Indoor work environment.

Work Schedule / Supplemental Information

WORK SCHEDULE / SUPPLEMENTAL INFORMATION:
Monday - Thursday, 8:00 AM - 4:00 PM
Management reserves the right to change schedules as needed

Work Schedule:
28 hours per week / 12 months
*Management reserves the right to change schedules as needed

Salary:
Salary Range = 11 $21.90/hr (Step A)- $24.19/hr (Step C)

How to Apply

Visit http://www.mpc.edu/about-mpc/campus-resources/human-resources/employment and select "classified and other positions." Here you will find the job announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.

Complete all required fields of the application AND
Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position, and please address each of the desirable qualifications listed in this job announcement (2 pages maximum). AND
Attach a .pdf of your resume

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

For questions, please contact:

Gerardo Cardenas Hernandez - HR Specialist
gcardenashernandez@mpc.edu

CANDIDATE TRAVEL REIMBURSEMENT
Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.

To apply, visit https://www.schooljobs.com/careers/mpc/jobs/5310142/administrative-assistant-ii