Job Details

Continuing and Professional Education Specialist

Position Number: 6980356
Location: Monterey, CA
Position Type: Adult and Continuing Education Programs

Monterey Peninsula College

Continuing and Professional Education Specialist

Salary: $31.70 - $35.01 Hourly
Job Type: Classified
Job Number: 2025-00052
Closing: 4/12/2026 11:59 PM Pacific
Location: Monterey Peninsula College and/or Marina Education Center, CA
Division: Academic Affairs

Description

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the Governing Board Goals, Mission, Vision, Values, and Institutional Goals(Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences-emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

PRIORITY SCREENING IS APRIL 5TH AT 11:59 AM

JOB SUMMARY
Under general direction, is responsible for the logistical aspects of the Continuing and Professional Education program including scheduling courses, providing support to students, faculty, and staff, conducting community outreach, public relations, and ensuring an efficient student enrollment process; performs complex and skilled technical and administrative tasks including research, reports, and budgets, with a significant degree of independence.

DISTINGUISHING CHARACTERISTICS
A Continuing and Professional Education Specialist is distinguished from Program Specialist-level classifications in that an incumbent in the former class performs professional-level program development and implementation duties with a higher degree of independence and interaction with community partners.

Example of Duties

DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Provides complex administrative, logistical and technical support to the director and professional staff in the program; coordinates and participates in administrative support operations with a significant degree of independence; acts as liaison for the director with departments and departmental staff.
Leads the planning, development, implementation, coordination and evaluation of the day-to-day operations of program services and procedures.
Serves as a technical resource concerning classes, trainings, camps, and events within the program, under the guidance of the supervisor; obtains and provides information, records, and materials to staff and the public where judgment, knowledge, and interpretation of policies, procedures, regulations, and organizational functions are required; verifies information for staff, students, participants, and outside agencies as requested.
Coordinates and participates in recruitment and outreach activities, including tabling and recruitment events, to promote the program throughout the community.
Monitors progress of enrolled students; maintains student files; collects and monitors compliance and outcome data on assigned program's participants.
Assists in building and maintaining effective working relationships with community partners, as well as, college faculty, staff and administrators; frequently interacts with community members and organizations; provides general consultation and assist individual students in utilizing the many and varied services available.
Consults with other program related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.
Creates and maintains courses within the department registration system; assists prospective students with online registration, provides information on courses, trainings, camps, programs and deadlines; handles enrollment-related inquiries.
Composes correspondence and documents independently or from written or verbal instruction; prepares, formats, edits, proofreads, and revises materials; maintains confidentiality of sensitive and privileged information; documents include but are not limited to forms, reports, contracts, packets, memoranda, bulletins, notices, lists, statistical reports, brochures, pamphlets and flyers, electronic newsletters, agendas, manuals, event programs, invitation flyers, class schedules, program brochures, and posters.
Coordinates public relations, publicity, creates marketing strategies, manages social media, and develops advertising to support the department, specific programs, events, and community outreach.
Researches and compiles a variety of information; prepares and maintains a variety of complex lists and records; computes statistical information; processes and evaluates a variety of forms and applications related to assigned functions; establishes and maintains both automated and traditional filing systems.
Coordinates and assists agenda items from Continuing and Professional Education; proofreads agenda items for accuracy and inclusion of necessary exhibits and backup items.
Assists with the development and maintenance of annual program budget; prepares and processes requisitions; tracks budget printouts to verify accuracy of records; researches and resolves errors or discrepancies.
Maintains a variety of financial and statistical records according to established procedures and timelines; records purchases and expenditures; maintains current balances, and transfers funds in accordance with approved procedures; prepares and maintain related financial reports.
Prepares and updates instructor agreements; initiates personnel action forms (PAFs); assists in the maintenance of employee files; maintains accurate staff attendance records and other reports concerning personnel; assists in the arrangement for substitute personnel as needed; maintains confidentiality of sensitive information.
Coordinates and schedules various appointments and meetings; makes travel arrangements; prepares and assures proper completion of reimbursement forms.
Orders, receives and maintains inventory of office and program specific supplies and equipment.
Receives, screens, and routes email, telephone calls, and mail; greets and assists visitors; refers callers or visitors to appropriate staff members; takes and relays messages; respond to requests, complaints and questions from officials, staff, and the community, representing the director.
Coordinates and attends a variety of meetings; prepare related notices, reports, presentations, and agendas; takes and composes minutes using judgment as to content; follows up on matters in accordance with instructions and meeting minutes.
Attends and leads sponsored workshops, seminars, and other events as assigned.
Carries out special projects as directed by the director; manages office and administrative tasks related to special assignments.
Develops and implements office procedures to ensure complete and timely operations; creates office forms as necessary to facilitate workflow.
Demonstrates an understanding of, sensitivity to, and appreciation for the diverse academic, socio- economic, cultural, disability, gender identity, religious, sexual orientation, and ethnic backgrounds of students and staff attending or working on a community college campus.

Other Duties
Perform other job-related duties as assigned.

Qualifications

QUALIFICATIONSRequired Education and Experience
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Associate's degree from an accredited college or university with three (3) years of increasingly responsible experience in providing complex program support, budget administration, program administration and/or coordination of program services, contact with the public and diverse populations; OR
High School Diploma or equivalent, with five (5) years of increasingly responsible experience in providing complex program support, budget administration, program administration, and/or coordination of program services, contact with the public and diverse populations.

Desired Qualifications

A Bachelor's degree
Experience working in an academic setting (e.g.; college, adult education) and/or community recreation programs.
Experience in community outreach, including, but not limited to, tabling events, awareness campaigns, and fostering collaborative programming.
Experience working with grant-funded programs.
Experience in community outreach, public relations, social media, publicity, marketing, or advertising.

Licenses and Special Requirements

None

Knowledge of:

Current office procedures and practices including filing systems, reception and telephone techniques and etiquette, and professional letter and report writing, and record-keeping and filing.
Strong English verbal and written communication skills including spelling, grammar, punctuation, and vocabulary.
Standard math and bookkeeping principles.
Principles, practices, procedures, and techniques involved in the collection, maintenance, preparation, verification, record-keeping, and reporting of statistical data.
Advanced computer application software that includes word processing, spreadsheets, presentations, and Google Suite applications.
Database functions, including the ability to enter, query, retrieve, analyze, and prepare data.
Principles of training and providing work guidance to others.
Effective methods of time and project management.

Ability to:

Plan, formulate and execute skilled, technical, administrative, and clerical procedures and directives in accordance with assigned duties and office policies, without immediate supervision.
Provide a positive and welcoming environment.
Learn, interpret, implement, and explain policies, procedures, laws, codes, regulations, and objectives of assigned services and activities.
Master essential skills for effective community outreach, public relations, social media management, marketing, and advertising.
Operate office equipment including but not limited to computer, scanner, and copiers, including ability to maintain and troubleshoot minor problems.
Current computer technologies and associated software such as word processing, spreadsheets, presentations, Google Suite, and Adobe.
Gather information from a variety of sources to prepare understandable and accurate charts, graphs, or reports for a variety of purposes.
Prepare and maintain accurate and complete financial and statistical records; perform mathematical calculations with speed and accuracy.
Compose correspondence and written materials independently or from oral instructions.
Communicate procedures and requirements to staff, participants, and the community.
Prioritize and complete all work ensuring accurate records and documents are completed and updated within required timelines.
Communicate in English, clearly and concisely, both orally and in writing.
Work both independently and function effectively in a team setting.
Establish and maintain effective relationships with those contacted during the performance of required duties including students, school personnel, colleagues, vendors, and community partners in a variety of situations demanding diplomacy, poise, and firmness.
Understand and be sensitive to those of cultural, linguistic and socioeconomic diversity.
Perform under a demanding and varied work schedule with the ability to remain flexible and focused during interruptions and distractions.
Handle information in a confidential and perform a wide range of duties that require tact, sensitivity, diplomacy, and discretion.
Assume responsibility for and use good judgment in recognizing scope of authority.
Analyze situations accurately and adopt an effective course of action.
Follow oral and written instructions.

Physical Effort

Physical, mental, and emotional stamina to perform the duties and responsibilities of the position and sustain moderate physical effort
Light to moderate physical effort
Manual dexterity sufficient to write, use telephone, and office technology (including computers)
Visual acuity for the purposes of reading printed materials and computer screens
Hearing sufficient to understand speech at normal levels in person, on the telephone/radio,
Conduct verbal conversation so others will be able to clearly understand a normal conversation in person, on the telephone/ radio, and while addressing groups
Extended periods of sitting
Moderate standing, walking, stooping, bending, and kneeling
Physical strength to periodically lift/carry office supplies
Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions
Stamina to maintain long periods of intense concentration
Indoor environment including offices, classrooms, event spaces.
Occasionally travel to other work sites.

Work Environment

Indoor environment including offices and classrooms

Work Schedule / Supplemental Information

WORK SCHEDULE

29 hours per week/ 12 months per year

Monday-Thursday 9:00 AM - 3:30 PM and Friday 9:00 AM - 2:30 PM
OR
Tuesday-Friday 9:00 AM - 4:30 PM

*Management reserves the right to modify the work schedule

Starting Hourly

$31.70 (STEP A) - $35.01 (STEP C)

How to Apply

To be considered for review, applicants must submit the following materials online:

Completed Online Application;
Cover letter (pdf) addressing interests in the position, a maximum of two (2) pages in length;
Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

For questions, please contact:

Gerardo Cardenas Hernandez - HR Specialist
gcardenashernandez@mpc.edu

CANDIDATE TRAVEL REIMBURSEMENT
Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.
CONDITIONS OF EMPLOYMENT

Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.

To apply, visit https://www.schooljobs.com/careers/mpc/jobs/5258662/continuing-and-professional-education-specialist