Job Details

Graduate Programs Coordinator

Position Number: 6932039
Location: Boulder, CO
Position Type: Admissions/Enrollment

Graduate Programs Coordinator

Requisition Number: 70162
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 24-Feb-2026
Date Posted:

Job Summary

The Graduate Programs Coordinator (GPC) supports graduate students in the School of Education (SOE) from the prospective student stage through application, matriculation, and graduation. Working closely with the Associate Dean for Graduate Education and the Director of Enrollment Management, the GPC coordinates graduate recruitment and admissions processing; advises enrolled students on academic milestones, degree requirements, and university policies; monitors academic progress; manages graduate records and compliance processes; and delivers comprehensive student support services. The role serves as a central liaison among students, faculty, and campus partners to ensure Graduate School compliance while advancing graduate enrollment, student success, engagement, and timely degree completion.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Our mission in the School of Education at the University of Colorado Boulder aims to center democracy, diversity, equity, and justice as the heart of educational research and practice. With that guiding vision, the work of our faculty, researchers, staff, and students contributes to evidence-based policy and practice, and we strive to engage with our colleagues in schools and communities to make a transformative difference in our schools and society. Our graduates are engaged and informed educators, researchers, policymakers, and community leaders.

We offer groundbreaking, engaging teacher preparation, innovative undergraduate programs, and Colorado's top-ranked graduate education in multiple program areas: Educational Foundations, Policy & Practice, Equity, Bilingualism & Biliteracy, Learning Sciences & Human Development, Literacy Studies, Research, Evaluation & Methodology, STEM Education, and Teacher Learning, Research, and Practice.

What Your Key Responsibilities Will Be

Recruitment & Admissions Processing:

Communicate with prospective graduate students via email, in-person, and virtual platforms.
Manage graduate application processing and tracking in collaboration with campus admissions offices.
Prepare graduate admissions reports and conduct enrollment and yield analysis.
Support a seamless transition for graduate students from admission through matriculation, enrollment, and degree completion.
Participate in relevant campus and SOE meetings related to graduate recruitment and education.
Support BUENO (EBB MA) application and enrollment tracking and troubleshooting.

Graduate Student Support and Advising:

Monitor and report graduate student academic progress, degree milestones, and enrollment status using existing systems.
Track and support special graduate student populations, including students in academic difficulty or with stalled progress to degree; advance critical issues as appropriate.
Manage the annual graduate student review process and associated documentation.
Advise graduate students on academic policies, procedures, degree requirements, transfer credit, leaves of absence, withdrawal, and readmission processes.
Conduct proactive outreach to graduate students with service indicators or registration barriers.
Communicate regularly with graduate students regarding due dates, policy updates, registration, and academic processes, as well as funding, employment, and professional development opportunities.
Support BUENO (EBB MA) cohorts by maintaining student rosters and advisor assignments, tracking cohort-specific service indicators, coordinating immunization and insurance waivers, and ensuring compliance with enrollment and graduation requirements.

Degree Audit, Records, and Compliance:

Collaborate with the Registrar's Office to maintain accurate degree audits and resolve discrepancies.
Train graduate students and faculty on degree audit tools and best practices; review degree audits annually.
Manage faculty advisor assignments, academic subplans, licensure updates, and endorsements in Campus Solutions.
Track and process Graduate School documentation, including extensions, candidacy and graduation applications, transfer credit requests, and academic recovery plans.
Register graduate students in controlled-enrollment and ad hoc courses as needed.
Ensure continuous enrollment compliance and maintain graduate student rosters.
Administer comprehensive and final exam forms and review committee compositions for Graduate School compliance.
Maintain the Graduate Faculty Appointments database.

Graduate Program Coordination and Communication:

Plan and coordinate MA student orientation.
Maintain graduate student listservs and update distribution lists each term.
Serve as graduate liaison to the Graduate School, Registrar's Office, Continuing Education, and International Student and Scholar Services; remain current on policies, procedures, and training.
Advise faculty and staff on graduate policies, procedures, and compliance requirements.
Support updates to graduate-related content in the University Course Catalog, SOE website, PhD intranet, and SOE Student Handbook.
Analyze internal workflows and recommend procedural or policy improvements to enhance efficiency and service quality.

Other Duties:

Serve on SOE and campus committees.
Additional duties as assigned.

What You Should Know

This role follows a hybrid work schedule, requiring a minimum of 12 hours per week in the office, out of a 40-hour work week.
The position operates on a Monday through Friday schedule, with core hours from 10:00 AM to 3:00 PM to ensure team collaboration and availability.

What We Can Offer

The annual salary for this full-time position is $56,000 - $62,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be resourceful. Be Boulder.

What We Require

Bachelor's degree or equivalent combination of education and experience.
1 year of professional experience in academic, career, or personal advising.

What You Will Need

Strong oral and written communication skills.
Sensitivity, confidentiality, and integrity.
Detail-oriented.
Collaborative and clear communicator.
Skilled in electronic record keeping.
Experience managing data in spreadsheets.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by February 24th, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Graduate-Programs-Coordinator/70162