Job Details

This ad is expired.

Staff Assistant--The Huddle
Go to our website »

Position Number: 1189980
Location: Notre Dame, IN
Position Type: Other Administrative Positions

Staff Assistant--The Huddle

University of Notre Dame

The University of Notre Dame (ND.jobs) is accepting applications for a Staff Assistant--The Huddle.

Applications will be accepted until 3/30/2018.

1. Data entry and reports: Maintains payroll information and processes payroll as deadlines require. Runs reports and communicates data to managers regarding staff that are approaching overtime or approaching attendance corrective action. Records and maintains financial information and reports as required by brand and department policies.
2. Communications via phone, emails and other electronic communications: Handles all catering orders. Receives and sends high volume of phone and electronic communications from customers, vendors, and staff properly screening calls to achieve prompt customer service. Asks appropriate questions to best service the customer and our operation.
3. Payment and cash handling: Pulls and reconciles drawers and follows proper cash handling procedures per published policies. Attempts to reconcile variances and reports variances. Maintains proper amount of change in safes.
4. Filing Systems: Maintains paper and electronic filing system up to date including employee files, brand required documents and reports, vendor and contact information.
5. Invoice tracking and processing: Processes all vendor invoices and keeps accurate records. Maintains contact with all vendors, requests and reviews monthly statements to insure no invoices are lost or missed at end of month. Creates or reviews FSS purchase orders for all invoices. Communicates and works with Campus Dining accounting.
6. Assists in hiring and on-boarding for all new employees.

Minimum Qualifications:
High School Diploma or equivalent. Some college preferred. Computer data entry and some accounting experience preferred. Intermediate excel knowledge required. Ability to work in a high volume office with last minute requests involved.

Preferred Qualifications:

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S18229. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.