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STNC - Center Assistant - North County Center
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Position Number: 2259284
Location: Ukiah, CA
Position Type: Secretary and Administrative Assistants

STNC - Center Assistant - North County Center

Salary: $22.24 Hourly
Job Type: Short-Term, Non-Continuing
Job Number: 2021-STNC-CenterAssistant3
Closing: 5/21/2021 11:59 PM Pacific
Location: Willits, CA
Department: North County Center

DESCRIPTION
Mendocino-Lake Community College District is currently accepting applications for a Short-Term, Non-Continuing Center Assistant for our North County Center.

This is a temporary, non-continuing position.

We are seeking an equity-minded person who is committed to supporting our diverse student population and faculty within the District Mission. Please review our District Mission, Goals, and Values at the following website: https://www.mendocino.edu/college/mission-vision-values-goals

Under direction of the supervisor, performs a variety of administrative support functions for the overall center program; registers students; provides information and assistance to faculty, staff, students, and the public; maintains the security of the center during the evening and weekend hours.

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer

SALARY AND BENEFITS

This is a Short-Term Non-Continuing (STNC), temporary, hourly position, 10 hours per week, $22.24 per hour; Ed Code 88003 authorizes a governing board to hire STNC employees for less than 75% of a school year, up to 180 days.

Benefits: The College offers a Bronze level benefit plan at the cost of the employee.

Paid Time Off: The successful candidate will earn three (3) days of sick leave per year.

Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year)

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape- growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

REPRESENTATIVE DUTIES
The successful candidate will support student success and equal access by executing the following duties:

Plans, schedules, and performs a variety of responsible and technical clerical work.
Provides general and specific written and verbal information to faculty, staff, students, and the public on college and departmental policies, procedures, and records, referring to other college departments or outside agencies as appropriate.
Receives, screens, and routes visitors; takes and forwards messages; schedules student appointments for assessment testing, academic, Disability Resource Center, CalWorks, Educational Opportunity
Programs and Services (EOPS) and other special populations, counseling, and financial aid advising.
Provides academic counseling support including checking on transcripts and transcript evaluations providing assessment score results, and providing peer counseling information in the absence of the counselor.
Assists students in the registration process; processes applications for admissions, checking for accuracy and completeness; conducts on-line registration; processes forms needed to complete the registration process; forwards to Admissions and Records Office.
Administers placement assessments; reviews scores with students; inputs scores into database; forwards copies to the Learning Center and Counseling Department.
Distributes photo ID's and student body cards; prints unofficial transcripts and grade reports as needed; proctors exams.
Processes Board of Governors Fee Waiver Applications; screens financial aid applications and forwards to the Financial Aid Office.
Collects fees for tuition, transcripts, community services, ticket sales, and other activities; balances cash receipts; prepares deposits; secures monies.
Assists with facilities management including scheduling of room usage by both internal and external groups, making maintenance and repair requests, assures equipment is properly stored and the facilities are properly secured.
Supports faculty in general with accessing college resources (e.g. WebAdvisor, Portal, Human Resources forms), producing classroom materials and communicating with students.
Assists with budget tracking and other recordkeeping; provides reports as necessary; sorts and distributes mail; orders office supplies.
Produces, processes, and tracks Purchase Orders (POs) and Personnel Action Forms (PAFs).
Provides enrollment/registration support for dual enrollment activities; works with Center administrator, and high school and school district personnel to support dual enrollment processes.
Works as liaison between students and the bookstore as needed to assist in ordering and receiving books for students.
May work during evening and weekend hours.
Uses a variety of software and information systems, including Microsoft Office (especially Word and Excel), Colleague, SARS, and WebAdvisor. Operates office equipment and tracks maintenance needs of copier.
Inputs schedule information and proofs for accuracy.
May assist with the tutoring program; assigns tutors to students; reviews and authorizes related paperwork.
Trains and provides work direction to others as assigned; assists hourly employees with employment paperwork.
Attends meetings and workshops as needed; performs related duties as assigned.

WORKING CONDITIONS
College Center environment; subject to interruptions and distractions; works alone during evening and weekend hours. Physical demands include sitting, standing, bending, walking, and occasional light lifting (up to 15 lbs).

QUALIFICATIONS
Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test.

PREFERRED QUALIFICATIONS:
Associates of Arts/Science degree

KNOWLEDGE OF:

Related college policies and procedures
Modern office practices, procedures, and equipment
Word processing, spreadsheet, and data base software and data entry techniques
Recordkeeping techniques
Correct English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic
Receptionist and telephone techniques and etiquette
Interpersonal skills using tact, patience, and courtesy
Verbal and written communication skills

ABILITY TO:

Plan, schedule, and perform a variety of responsible and technical clerical work for the assigned Center
Work independently with little direction; work alone during evening and weekend hours
Train and provide work direction to others as assigned
Learn, apply and explain rules, regulations, policies, and procedures related to the operation of the Center
Meet schedules and timelines
Communicate effectively both verbally and in writing
Analyze situations accurately and adopt an effective course of action
Establish and maintain cooperative and effective working relationships with others
Plan and organize work
Maintain a variety of files and records
Type at an acceptable rate of speed
Understand and follow verbal and written directions
Prepare correspondence, reports and related materials
Complete work with interruptions and distractions
Operate a variety of computer software, databases and office equipment.

PHYSICAL ABLITY TO:
Physical demands include sitting, standing, bending, walking, and occasional light lifting (up to 15 lbs).

ADDITIONAL INFORMATION
APPLICATION PROCEDURE
Through the online portal, submit the following documents:

Completed online application Resume

A letter of interest that succinctly addresses how your experience and professional qualifications prepare you for this position

A diversity statement regarding how your background demonstrates a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students and employees

Contact Information for 3 professional references (no letters please)

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE
All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted

Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

Due to the current health crisis, first level interviews will be held via Zoom

SELECTION PROCEDURE
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)
In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter).
Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.

EEO STATEMENT
Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/3078657/stnc-center-assistant-north-county-center