Under the direction of the Assistant Superintendent/Vice President, Business & Administrative Services, this position will serve as the District's Chief Financial Officer and will administer all functions associated with the District's fiscal services operations, including planning and organizing the accounting (accounts payable, accounts receivable, collections, grants, general ledger), budgeting, payroll, and student business services units.Prepares all financial schedules; files the required federal, state and industry-related tax reports; and coordinates all internal and external financial reporting documents.
Directs the preparation of the District's annual operating budget, supervision and preparation of accounting records and management reports, board reports, management of cash flow, supervision of computerized financial data, credit and collection, and oversight of the daily operation of the finance office. Supervises professional and clerical accounting staff.
EXAMPLE OF DUTIES
Plans, organizes, directs and manages the District's budget administration activities and functions; oversees development and implementation of, and interprets, enforces and explains budget processes, policies and procedures; reviews, analyzes and develops recommendations regarding budget issues and alternatives; oversees preparation and delivery of budget presentations as well as the annual budget development and process, which includes highly sensitive and confidential information, to senior administration/management and the Board of Trustees;
Plans and directs the preparation of, and reviews, integrates and analyzes accounting, financial and management reports prepared for the executive management, Board of Trustees, senior administration/management, and other governmental and regulatory bodies;
Directs, through subordinate management staff, the District's general ledger, accounts payables and receivables, cash management and collections, budget, payroll, and student business services.
Manages financial aid and other federal program disbursements and draw downs;
Manages and directs the completion of all grant financial reporting requirements in a timely manner; oversees grant expenditures to ensure compliance with grant regulations and guidelines; reviews and makes recommendations on new grant proposals for executive management;
Ensures the integrity of records related to fiscal operations and activities, including general ledger and budget records;
Directs and monitors the District's cash flow analysis for the purpose of planning and managing the District's resources;
Reviews and makes recommendations to senior administration/management on various budget planning proposals;
Develops justification and explanatory material and strategy suggestions for use by the Assistant-Superintendent/Vice President, in testimony and negotiations requested annually, and/or at special requests by the Board of Trustees and other governing bodies;
Directs projections and supplemental financial information related to labor group negotiations;
Directs the District's annual financial audits and coordinates with outside third-party auditors and internal subject matter experts, and development of financials;
Develops, implements, and administers policies and procedures for all funds, including state general funds, categorical/special funds, capital outlay funds, trust and agency accounts, etc.;
Works with the State Chancellor's Office on budget related projections and the impact to the District's annual budget process; submission of reports; and receipt of reports related to forecasting and actuals;
Monitors budgets for all district accounts and makes corrections as needed;
Directs all banking services for the District;
Directs administrative support staff in the preparation of Consent Items for Board of Trustees' approval; and performs or assigns follow-up actions related to Board of Trustees' decisions;
Assigns new cost-centers and object codes to departments, as needed;
Ensures all general accounting and financial statements are conducted in accordance with GASB standards and GAAP;
Oversees the annual audit process and implements the recommendations of District auditors in accordance with accounting practices and regulations;
Evaluates adequacy of District financial systems, and other financial controls; maintain chart of accounts; establishes and applies a system of internal controls which assures legal/fiscal compliance with laws, rules, and generally accepted practices applicable to District operations;
Directs the monthly reconciliation of all accounts and timely monthly and annual closing of books.
Interfaces with various constituent groups (faculty, staff, and students) to provide current and accurate financial accounting and reporting of District funds;
Monitors and manages funds available to meet District's day-to-day financial commitments, including timely payment of debt service requirements;
Oversees signature control for authorized signers;
Plans and manages tax responsibilities and assures compliance with all federal, state, and local regulations as they pertain to District operations; ensure tax obligations are properly reported and paid on a timely basis;
Completes various surveys and reports, develops and prepares ad hoc reports as needed;
Participates as a member and/or subject matter expert on shared governance committees, subcommittees of the Board of Trustees, etc;
Interprets, applies, communicates, and explains pertinent laws and/or District or other regulations, policies, and procedures, as appropriate;
Collects, safeguards, and invests District funds as directed and makes proper use of state, federal, and other funds;
Supervises the maintenance of college student body funds;
Participates in community, state, and national organizations and meetings;
Plans and evaluates performance of assigned staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; addresses performance deficiencies according to Human Resources policies and procedures and union contract provisions;
Co-chairs District Budget and Resource Allocation Standing committee which advises the College Council on matters relating to institutional-wide budget and resource allocation issues as requested by the College Council and guided by the Educational Master Plan
Performs other duties as may be delegated by the Assistant-Superintendent/Vice President; and
Performs related work as required.
EDUCATION AND EXPERIENCE:
Bachelor's degree, or equivalent, in Finance or Accounting; and
At least eight years of financial or accounting management experience, at a higher education institution (2 or 4-year), a not-for-profit, or a public accounting agency; with at least four years of management experience.
DESIRABLE QUALIFICATIONS:
Master's degree in Finance, Accounting, or Business Administration.
Certified Public Accounting (CPA) certification.
Accounting experience in an academic institution or public agency.
Experience working in a Community College within the State of California;
Experience working in a fiscal operations department administering Federal, State, and/or Local grants.
Demonstrated experience analyzing and interpreting complex and confidential financial data, and preparing material in response to inquiries; and
Excellent analytical skills.
OTHER LICENSES AND OTHER REQUIREMENTS:
Ability to travel.
KNOWLEDGE OF:
Principles, practices, rules and procedures of community college district budgeting and accounting;
Principles and methods of general accounting;
Banking and investment knowledge;
Principles, practices and techniques of finance administration involving budget, accounting, auditing, payroll/benefits and student insurance;
Knowledge of financial aid regulations and the relation to fiscal and financial services;
Financial and statistical record management;
Computer systems and software applications related to area of assignment.
Federal, State, and Local revenues and projections;
Budget planning and development process implementation;
Forecasting analyses;
Applying legislative changes and impacts;
District functions and associated financial management issues;
Federal, state and local laws, regulations, and court decisions applicable to assigned areas of responsibility;
Advanced research methods and analysis techniques;
Oral and written communication skills;
Principles and practices of effective administration, supervision, and training;
Interpersonal skills using tact, patience, and courtesy; and
ABILITY TO:
Perform highly complex work within departmental policies and/or objectives with highly-original thinking;
Define complex management, fiscal, budget, and strategic planning issues;
Train, develop, and evaluate staff for growth opportunities within the District's Fiscal Services department.
Provide tactical planning and direction;
Forecast current and future revenues and expenditures affecting the District's financial condition, including receipts and disbursements and accruals and deferments;
Analyze and interpret complex fiscal information and provisions of law;
organize and manage a major staff function, including the training, supervision of personnel, and performance evaluation;
Understand, interpret, explain and apply federal, state and local policy, law, regulations and court decisions;
Plan and schedule complex projects;
Maintain accurate and effective records of projects and the status of assignments;
Communicate effectively both orally and in writing;
Perform analyses and research;
Evaluate alternatives and develop sound conclusions and recommendations;
Prepare clear, concise, and comprehensive correspondences, reports, studies and other written materials;
Handle highly confidential information and exercise sound, expert independent judgment within general policy guidelines;
Identify and communicate issues important to the District to all levels of staff;
Exercise tact and diplomacy in dealing with sensitive and complex issues and situations;
Establish and maintain positive and effective working relationships with others;
Work independently and on teams;
Organize relatively complex projects or activities that are interdepartmental in scope;
Be well organized, flexible, and manage multiple projects simultaneously;
Embrace a vision and coordinate details of implementation; and
Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.
APPLICATION AND SELECTION PROCESS
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. Please keep in mind the following:
If you do not follow the process or your application/resume is incomplete, your information will not be processed.
The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).
Salary placement is dependent on applicable years of experience and highest level of education.
All materials listed below are required for your application packet to be considered complete:
1. Resume or Curriculum Vitae
2. Cover Letter
After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
ABOUT US
Established in 1924, Pasadena City College, (PCC), has been serving the West San Gabriel Valley for 96 years. PCC enrolls more than 29,500 students each semester and offers 107 academic degree programs and 72 Career and Technical Education (CTE) programs to its students. PCC serves one of the most culturally diverse student populations in the nation. The College sets the stage for preparing students to meet the demands of a changing world. Building relationships with community partners provides opportunities for PCC faculty and its students to engage in opportunities not often available to students in other areas.
The main college campus occupies a 53-acre site, while the Foothill Community Education Center and Child Development Center are located in separate nearby off-campus facilities. Due to the geographic size of the District, PCC has two additional satellite sites - the Rosemead Center and its newest site, PCC Northwest at John Muir High School. For more information, go towww.pasadena.edu.
OUR STRENGTHS
PCC has many institutional strengths that distinguish it among its peers, both in the state and across the nation. Among them are:
A highly multicultural student body:
47% Latino/a/x
4% Black/African American
27% Asian
4% Two of More Races
15% White
3% Unknown/Other
Annually, at 49%, the College achieves recognition for one of the highest rates for transfer degrees to baccalaureate level institutions, both in California and across the nation. Additionally, PCC boasts a 52% bachelor's degree attainment rate for Pasadena graduates who transfer to a four-year university, compared to 42% nationally. The College is well known for national mathematics and forensic honors, as well as its extensive study abroad opportunities.
PCC was once again named one of ten national finalists for the 2019 Aspen Prize for Community College Excellence, widely recognized as the nation's premier honor for two-year colleges. The Aspen Prize recognizes institutions for their outstanding outcomes in four areas: student learning; certificate and degree completion; employment and earnings; and high levels of access and success for minority and low-income students.
PCC is ranked by the Military Times as the top community college in California for military veterans, and the College is similarly ranked among the top community colleges in the nation. The PCC Courier, the student newspaper, is a perennial award winner.
Twelve students are elected annually by the PCC Associated Students to represent and advocate on behalf of the student body. There are 80 student clubs and organizations representing the interests of a culturally diverse student population.
In February 2017, the Accrediting Commission for Community and Junior Colleges of the Western Association of School and Colleges reaffirmed PCC's status as a fully accredited institution. For more information, go towww.pasadena.edu.
OUR MISSION
Pasadena City College is an equity-minded learning community dedicated to enriching students' academic, personal, and professional lives through an array of degree and certificate programs, campus engagement, and customized student support.
ADDITIONAL INFORMATION
Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
