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Administrative Assistant, Office of the Senior Vice President, University Advancement
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Position Number: 2257199
Location: Chestnut Hill, MA
Position Type: Academic Vice Presidents and Provosts

Administrative Assistant, Office of the Senior Vice President, University Advancement
Boston College

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

The Administrative Assistant, Office of the Senior Vice President, University Advancement reports to the Associate Director, Office of the Senior Vice President, University Advancement, supports the Executive Director, University Advancement, and also provides support to the Senior Vice President and supervises 1-2 student employees.

The Administrative Assistant interacts on a daily basis with the highest level external and internal constituents of University Advancement, including the President's Office, the Board of Trustees and principal donors to provide seamless, high-end customer service. A high level of proficiency in Google Apps for Education is also required.

The Administrative Assistant works alongside fundraisers, university colleagues and external constituents to develop, support and maintain programs and activities consistent with securing philanthropic support for the university.

Primary responsibilities include: supporting the Executive Director in her role as the liaison to the office of admissions; managing the budget of the office of the SVPUA; managing athletics tickets; preparing and handling materials related to the fundraising activities of the President, Senior Vice President and Executive Director. Preparing materials for prospect visits, reviewing drafts of letters of intent, completing transmittal forms for pledges and gifts received > $10,000, filing visit reports in the CRM, drafting gift acknowledgments, as well as requesting research and pulling additional donor or prospect information from various systems are some specific responsibilities. In addition, the Administrative Assistant assists with coordinating efforts in preparing and handling materials related to the fundraising activities of the University President and other members of academic leadership. These actions facilitate a smooth, comprehensive flow of needed information surrounding donor solicitations, meetings and events, and other similar fundraising. Assists fundraisers in identifying the most desirable prospects and donors for local visits and regional trips and assists with the tracking of results. The Administrative Assistant also supports the work associated with external constituents' visits to campus, meetings and special events, often interfacing with the Programs and Events team, to maximize event effectiveness within budgetary guidelines. Given the extensive independent contact with external constituents including alumni and parent volunteers, donors, and university officials, this position requires strong interpersonal and organizational skills with attention to detail and accuracy; excellent oral and written communications skills; and complete discretion and good judgment regarding the handling and storing of confidential data. Ability to adapt to extremely tight timelines is essential.

Position Details:
Department: 030001 - Sr VP University Advancement
Position: 00009956 - Administrative Assistant, Office of the Sr. Vice President, University Advancement

Full-Time Equivalent Hiring Range: $47,00 to $59,600; salary commensurate with relevant experience.

Boston College conducts background checks, including education, and verifies COVID-19 vaccination as part of the hiring process.

Requirements

This position requires 3-5 years of increasingly responsible administrative experience in a professional setting; strong interpersonal and organizational skills with attention to detail and accuracy; excellent oral and written communications skills including effective phone communication skills; accurate typing skills; a working knowledge of Google Suite and Windows PC, including Microsoft Office, and familiarity with Customer Relationship Management databases; exceptional proofreading; strong attention to detail; a commitment to accuracy; and very adept at handling multiple tasks and working well within deadlines. Also requires good judgment, discretion in handling confidential materials, ability to work independently without close supervision, and flexibility to work beyond the regular hours of the workday when necessary. Candidate must possess solid knowledge of grammar and punctuation.

Requires a high school diploma, bachelor's degree preferred. Candidates should be highly motivated to work in a fast-paced environment that will require some night and evening work.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

The Office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.

To view the full job posting and apply for this position, go to: https://bc.csod.com/ats/careersite/JobDetails.aspx?id=4690&site=1

Boston College is a Jesuit, Catholic university that strives to integrate research excellence with a foundational commitment to formative liberal arts education. We encourage applications from candidates who are committed to fostering a diverse and inclusive academic community. Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university, please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.