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Administrative Clerk II (April 2018)
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Position Number: 1206886
Location: Glendora, CA
Position Type: Secretary and Administrative Assistants

Administrative Clerk II (April 2018)
Citrus Community College

Posting Number: 0600733
Position Title: Administrative Clerk II (April 2018)
Posting Date: 04-19-2018
Closing Date: 05-17-2018
Department/Division: Human Resources (Administration)
Funding: District Funded
Job Category: Classified
Assignment: Full-Time
Percentage Employee: 100%
Months per Year: 12 months
Work Days per Week: Monday through Friday
Work Schedule per Day: 8:00 a.m. to 5:00 p.m.

Work Shift for this Position (select all that apply): Days

FLSA: Nonexempt

Placement/Range: 22-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1)

Pay Rate: $2,808.29/month ($16.20/hr.)

Benefits: The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.

Position Summary:
Performs recurring, yet technically oriented clerical, secretarial, and clerical accounting duties within a department, program, or equivalent District function. Duties will vary depending on the assignment.

Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

Types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions. May prepare handbooks and other program materials.

Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function.

Performs analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre-screening registration materials, language assessment test scores, and other materials that would identify and profile student needs.

May schedule, coordinate, and administer tests.

May perform receptionist duties. Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment. Work activities include answering all incoming phone lines of department and routing calls to appropriate extensions.

Provides special assistance to students, including those with special needs. May introduce students to other services and college support.

Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.

Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to assure completeness and accuracy.

Compiles statistical data, posts routine administrative or financial transactions or other data and maintains various department information onto establish data entry formats. Searches out information in departmental records and files.

Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates student and business information into computer-aided systems using established formats.

May perform registration duties such as originating and preparing student transcripts and registration packets, daily schedules, newsletters and other general correspondence.

Maintains confidentiality of information processed or received during the course of performing assigned duties.

May receive, sort and distribute incoming mail. Composes routine correspondence independently as appropriate.

May participate in selecting and training student and other part time workers.

Performs other duties as assigned that support the overall objective of the position.

Knowledge, Skills and Abilities:

Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.

Requires a working knowledge of procedures associated with processing financial transactions such as purchase orders and budget line item changes.

Requires a working knowledge of personal computer-based software that support this level of work, including but not limited to word processing, spreadsheet, and software (with data entry screens) used in education.

Requires sufficient arithmetic skills to compute sums and statistics.

Requires sufficient skill using the English language, grammar and spelling, punctuation, proofreading/editing, to prepare standardized correspondence.

Requires sufficient human relations skills to present a positive image of the District, convey technical information to others, and use patience in dealing with a diverse population.

Requires the ability to perform all of the duties of the position in a high volume environment that may be dominated by distractions.

Must be able to perform clerical and secretarial work with speed and accuracy.

Must be able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology when performing assignments.

Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.

Requires the ability to work cooperatively with staff, students, external organizations, and the public using patience and courtesy.

Requires the ability to use a personal computer to produce correspondence, informational materials, and conduct basic research.

Requires the ability to maintain confidentiality of private and sensitive information.

Requires the ability to perform work on varying shifts.

Minimum Qualifications:
See Education and Experience below.
Preferred Qualifications:

Two years of clerical experience in an institution of higher learning.

Experience using MS Office Suite, and Banner or similar ERP system.

Education and Experience:

A high school diploma, or the equivalent, and two years of clerical experience.

Physical Abilities:

Must be able to function indoors engaged in work of primarily a sedentary nature.

Requires the ability to use near vision to write and to read printed materials and computer screens.

Requires the ability to use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment.

Requires ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials.

Requires manual and finger dexterity to type/keyboard and/or operate mouse and/or otherwise operate a microcomputer and other equipment.

All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.

Starting salary for a new classified hire at Citrus College is fixed at Step 1.

To apply, please visit: http://employment.citruscollege.edu/applicants/Central?quickFind=51740

About Citrus College:
Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.

Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.

Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.

Mission Statement
Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.

Accreditation
Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.

"CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER."
It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.

Special Instructions to Applicants:
Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.

Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.

Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.

We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.

About Transcripts:
--Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
--Official transcripts will be required at the time of the job offer.
--Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year.
--Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
--All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
--Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Procedure:
--A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview.
--Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
--Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview.
--Travel costs must be borne by the applicant.
--Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
--If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.