Job Details

Salary:

Anticipated Hiring Salary: $4,160 per month

Note: This position includes full benefits. This is a full-time, exempt position. Athletic Corporation employees are at-will.

Overview:

Reporting directly to the Director of Events, the Event and Facilities Coordinator will be responsible for coordinating all facility and event operations for assigned events that take place in athletic facilities, including events held by non-athletic, on campus groups and outside organizations. Incumbent will coordinate event scheduling, set-up and tear-down, and oversee all contracted groups during events. Incumbent is also responsible for the maintenance and condition of assigned facilities. This position will be responsible for supervising part-time and temporary staff members that support the event and facilities operations. Duties will require work during the evenings and weekends.

Position Summary:

• Responsible for coordinating the scheduling, use, and maintenance of facilities and events for students, student-athletes, on-campus groups, and other constituents
• Serve as event supervisor and primary point of contact during selected events
• Oversee contracted groups during events including concessions, security, janitorial, and all others
• Oversee facilities as assigned for safety and compliance with Americans with Disabilities Act (ADA) and the overall maintenance and condition of the facilities
• Supervise part-time and temporary events and facilities staff on day-to-day tasks as well as at assigned events, including assigning work and scheduling hours and appropriate staffing coverage
• Assist with the planning, coordination, and monitoring of all events in athletics facilities as assigned
• Assist with the set-up and tear-down for assigned athletics events
• Hands-on facility maintenance, cleaning, and upkeep of assigned athletics facilities
• Inspect and ensure cleanliness and condition of facilities and schedule routine maintenance of facilities as needed
• Coordinate facility preparation with the Assistant Athletic Director of Internal Operations and event preparation with the Director of Events
• Maintain payroll information for temporary and part-time event and facility staff including collecting time sheets and processing all paperwork through the Athletic Business Office
• Serve as liaison between the Ticket Office and Marketing Office in dealing with special promotions in athletic facilities
• Serve as liaison between Grounds and Plant Operations when dealing with facilities issues
• Maintain all event attendance records and complete survey of facilities, event staff evaluations and incident reports as required
• Other related duties as assigned

Knowledge, Skills & Abilities:

• Possession of good interpersonal skills, professional tact, and the ability to interpret complex concepts and effectively communicate them to educate others
• Excellent organizational skills
• Ability to:
  • Work a flexible schedule including evenings and weekends
  • Lift 50lbs and stand and/or walk for long periods of time
  • Work efficiently in a busy environment while maintaining a professional and courteous attitude in stressful situations
  • Establish and maintain good relationships with coaches, staff, and administration
  • Exercise professional independent judgment, discretion and initiative in performing duties
  • Prioritize assignments with conflicting deadlines
• Ability and willingness to support the equity and diversity commitments of the department
• Demonstrated ability to work effectively with individuals from diverse ethnic, cultural and socio-economic backgrounds
• A history of regular attendance and positive performance evaluations

Education and Experience:

• Bachelor's Degree
• Two years work experience in an athletic event coordination environment in multiple venues

Preferred Skills:

• Experience in coordination of safety and traffic for large crowds
• Experience with facility maintenance, upkeep, setup and staffing
• Working knowledge of facility setup according to collegiate rules specifications
• Experience in the assignment and supervision of part-time and temporary staff
• Computer literate