Job Details

Ventura County Community College District
  • Position Number: 1120726
  • Location: Ventura, CA
  • Position Type: Secretary and Administrative Assistants


Business Office Assistant (Seasonal)


Salary: $33,708.00 - $46,476.00 Annually

Job Type: Classified

Job Number: 2017-00514

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 11/28/2017 11:59 PM Pacific

Description
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a 6-month, 100% position at Ventura College in Ventura CA.

Under the direction and supervision of an assigned supervisor, perform a variety of work in the Student Business office.
Representative Duties
Answer phones, act as receptionist, obtain/provide information and assistance to various parties concerning school or office functions, policies, and procedures. E

Collect fees (material, health, enrollment, etc), sell parking permits, etc., and input into the computer system. E

Post Trust and Agency, children's center, etc. deposits and payments according to established procedures. E

Operate a variety of office machines including cash register, calculator, computer, bill counter, coin sorter and charge card machines. E

Reconcile, count and prepare previous day's receipts for deposit completing appropriate collection reports. E

Prepare and/or verify computer input of financial data and assemble related reports. E

Balance and adjust students' accounts according to established procedures. E

Process, input and bill third party billings. E

Assist the maintenance of a variety of records, reports, documents and files. E

Assist other office personnel in support of the maintenance of Trust and Agency accounts as directed. E

Perform other related duties as assigned.

E = Essential duties.
Minimum Qualifications
Any combination equivalent to: graduation from high school and one year of office assistant experience in a business/educational environment involving frequent personal public contact.

Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by November 28, 2017.

The examination process will consist of any of the following components:

A) *Written/Performance Test = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
*The written/performance examination will consist of the following components:
  1. MS Word
  2. MS Excel
  3. English Usage
  4. **Keyboarding (@ 35 NWPM)

**An original typing/keyboarding certificate issued within the past year will be accepted in lieu of the Keyboarding Skills Test if submitted at the time of testing. You may submit it by uploading it with your application materials or bringing a copy on the scheduled testing day.

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. Those with the highest scores on the multiple choice test will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.

WRITTEN/PERFORMANCE TEST DATE RANGE AND LOCATION:
Date Range: Monday, December 4, 2017 to Tuesday, December 5, 2017
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, December 11, 2017 to Friday, December 15, 2017
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

The above date is subject to change. Candidates will be notified of any scheduling changes via email.

SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the application, outline in detail your education, training (such as classes, seminars, workshops), and experience.

All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

FOREIGN DEGREES:
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.





To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/1898254/business-office-assistant-seasonal






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