Accounts Payable Technician
Classification: Technical Support III
Department Name: Accounting Department
Job Number: FP2019-653
Status: Priority Screening Deadline is Friday, July 26, 2019 Position is Open Until Filled.
Priority Screening Date: 07/26/2019
The University Corporation at Monterey Bay is an equal opportunity employer and committed to hiring personnel with competencies and experience related to the regional and State population.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
Under the general supervision of the Accounting Manager, the Accounts Payable Technician is responsible for processing vendor disbursements, as well as staff, faculty, and student reimbursements; exercising independent judgment and initiative in analyzing and determing a course of action to achieve results; ensuring fiscal integrity of all payable records; establishing and modifying accounts payable procedures based on precedent and policies; and serving as the liaison between the Corporation and the campus community.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Performs all aspects of the accounts payable function to include matching purchase orders to invoices and entering or vouchering the invoices into the accounting software according to departmental policies, procedures, and deadlines.
- Audits vouchers and documents for accuracy, completeness, validity, and adherence to standards and policies. Runs necessary reports, reviews, and makes necessary corrections.
- Processes and distributes checks by mail or pickup. Handles checks to be voided or canceled and reissued if necessary.
- Plans, develops, and evaluates the disbursement policies and procedures. Works closely with systems analysts to improve campus financial systems.
- Performs interdepartmental support activities. Prepares chargebacks and invoices to internal and external offices. Explains University Corporation and Foundation policies, regulations, and guidelines for processing payable transactions to students, faculty/staff, external agencies, and the public.
- Researches and resolves any outstanding balances on account statements and communicates with vendors and departments in a timely manner.
- Manages a high volume of procurement cards; reconciles credit card transactions monthly to consolidated and individual statements.
- Compiles data used in the preparation of financial reports and/or analysis. Assists in month-end process by generating month-end reports, reconciling accounts payable to general ledger, analyzing vendors withholding balances, etc.
- Calculates and remits sales and use tax on invoices and credit card transactions.
- Prepares and submits manual and online reports required by various State of California agencies and federal agencies such as, Franchise Tax Board, State Board of Equalization, Unclaimed Property Division, the Internal Revenue Service, and any other appropriate business or government agency.
- Prepares 1099-MISC forms for calendar year.
- Assists in providing quarterly and yearend accrual information.
- Conducts accounts payable workshops for campus personnel.
- Maintains, stores, and archives documents for availability as needed.
- Assists CSU and external auditors with document requests as needed.
- Promotes and maintains an atmosphere of excellent customer service within the accounting department, the campus community, and public.
- Performs other related duties as assigned.
PHYSICAL WORK ENVIRONMENT:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
Knowledge, Skills and Abilities:
Comprehensive knowledge of financial record keeping methods, procedures, and practices; arithmetic; and general office procedures. Thorough knowledge of governmental financial record-keeping methods. General knowledge of non profit financial record keeping methods. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post figures rapidly and accurately; maintain files and records; identify, trace and correct errors; follow directions; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; operate standard office machines, 10-key calculator, multi-purpose copiers; use personal computers and automated accounting systems; and read and write English at a level appropriate to the position. Ability to apply accounting procedures and practices to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and procedures; work independently; and make sound decisions and recommendations regarding accounting activities. Ability to interpret a wide variety of written rules and regulations; maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data; understand trial balances, financial statements, and reports; investigate and resolve errors and discrepancies; and read and interpret computer generated reports.
Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities OR any equivalent combination of education and experience which provides the required knowledge and abilities.
Knowledge of and demonstrated ability to apply generally accepted accounting principles and procedures. This position requires a significant emphasis on customer service, understanding and interpreting complex federal regulations and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
Equivalent to four years of progressively responsible accounts payable experience working with a computerized accounts payable system OR graduation from a four year college or university with a degree in a business related field. Experience in an educational, governmental, or a non profit accounting environment. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service, and institutional excellence. Experience working with a diverse and multicultural population and performing community services.
Special Conditions of Employment:
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without
regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information,
medical condition, disability, marital status, or protected veteran status.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
University Corporation positions are at will employment.
Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. The hourly range for this position is: $23.00-$25.00, dependent upon experience. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards. Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits.
The University Corporation at Monterey Bay also provides access to affordable campus housing, Employee Housing.
How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/5234
A completed online application and resume must be received by the University Corporation Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the Corporation.
Materials submitted become the property of University Corporation at Monterey Bay and will not be returned. University Corporation at Monterey Bay will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center first floor ( map). For additional campus information visit CSUMB.edu. For information regarding the University Corporation visit CSUMB.org.
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